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Executive Administrative Assistant

3 months ago

Campbell, United States Aquent Full time

This is a 12 to 18 month assignment for engagement located in Cupertino, CA; Hybrid Tuesday, Wednesday, and Thursday on-site
 
We are seeking an Executive Administrative Assistant to Support a Director in our Human Interface Design team. This position requires a tenacious self-starter with experience in an executive assistant role within a dynamic high tech environment. We
require that candidates have significant experience in assisting executives in current or past positions, who is resourceful, creative and solution oriented in ambiguous situations.
 
Key Qualifications:
• This role requires 5 years administrative experience and 2 years supporting Director-level or higher is required
• Ability to thrive in a fast-paced deadline driven environment while maintaining composure under pressure
• Possess a “can do” attitude and comfortable operating as part of a greater team of administrative assistants that support one another
• Enjoys challenging calendar management tasks while prioritizing many competing requests with minimal guidance
• Accustomed to problem-solve issues in a timely manner and proactively communicate decisions to appropriate individuals
• Extremely organized and has an exceptional response rate and willingness to be available after business hours on occasion
• Exceptional attention to detail and adept at anticipating needs or problems throughout the day or as a project takes shape.
• Able to thrive with little direction and an ambiguous work environment.
• Comfortable being an advocate for your decisions and can say “no” to support your executives’s schedule when needed.
• Possess an interest in project management, other administrative responsibilities, and adept at proactively managing and setting expectations
• Great reputation for working in a team environment and acting with integrity
• Excellent written and verbal communication with a strong sense of professionalism
• Ability to exercise good judgement when exposed to highly confidential information
• Experienced at coordinating international and domestic travel and willingness to travel if required
• Interest and creativity in building team culture and fostering a positive and productive work environment
• Interest in learning and growing with the team and ability to proactively look for ways to help the team to function more smoothly across multiple locations is a plus
• Proficiency with Calendar, Mail, Keynote, Quip, Slack, and other office systems and tools are a plus
 
Description:
• You will support and assist a Senior leader and and their team with administrative tasks. This includes heavy calendar management using Calendar to organize daily calendars showing flexibility and problem solving abilities; adjust and prioritize schedules due to changes from conflicting meetings that come up the last minute.
• You are savvy while regularly coordinating with other executives’ schedules and assistants, cross-functional teams.
• You will be expected to balance and prioritize a wide range of projects and tasks simultaneously while working in a fast-paced environment, with impeccable attention to detail, accuracy, and timeliness
• You work autonomously, take initiative, and complete tasks you are responsible for. You are creative, thoughtful, take problems and dissect it for solutions, better yet, you can foresee it coming and are three steps ahead.
• You may answer correspondence and redirect as needed to teams.
• You may set up large team meetings, organizing catering when needed and organize team off-site meetings.
• You can expect to regularly arrange complex domestic and international travel and process expense reports as needed.
• Facilitate office moves as needed for the team and help with general studio needs as they arise.
 
Education:
A Bachelor’s degree, AA or equivalent experience
 
 
The target hiring compensation range for this role is the equivalent of $40 to $45 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.
Additional benefits offered may include; medical health insurance and dental insurance, life insurance, and eligibility to participate in 401k plan with company match.
About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.