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Bilingual Administrative Assistant

2 months ago

Campbell, United States JinkoSolar U.S. Full time

JinkoSolar (NYSE: JKS) is a leading global PV module supplier with 210 GW deployed to 160 countries, including 22 GW to the U.S. Jinko also manufactures energy storage battery modules and battery blocks for residential, C&I, and utility. Vetted by 3rd party labs and financed by over 85 banks, Jinko is one of the most trusted brands.


The Admin Assistant is a driven individual keen to work in the renewable energy industry. This position will support the General Manager (“GM”) and Deputy GM, execute administrative duties, and handle front office reception. The ideal candidate understands the nuances of customer etiquette, possesses a high degree of discretion and confidentiality, and exhibits sound judgment. This position reports to the U.S. Director of Human Resources and Administration (“HR Director”).


Duties & Responsibilities

  • Support GM and Deputy GM: manage calendars and meetings, support logistics, and process expenses
  • Identify ways to improve how the GM and Deputy GM work; anticipate and resolve challenges
  • Coordinate all management, offsite, team building, and customer meetings and speaking engagements
  • Open the office 9:00-5:00 daily, ensuring reception, office, and kitchen are neat and in working order
  • Answer main office telephone line and triage inquiries during business hours
  • Greet employees and visitors with a courteous and pleasant attitude; escort guests to relevant locations
  • Coordinate internal conference room and external conference room usage schedule
  • Troubleshoot video conferencing, calling, and other issues for meetings in conference rooms
  • Respond to emails, phone calls, and other forms of correspondence from internal and external sources
  • Manage package shipping and receiving, including for marketing related events
  • Maintain U.S. company organization chart and team directory, updating and distributing as needed
  • Organize, scan, and print various materials; order business cards for employees
  • Act as initial liaison and point of contact for building management and other external vendors
  • Maintain and update building requirements such as COIs, Access Forms, and other procedures
  • Act as Floor Warden, educating and leading the office team in safety and evacuation procedures
  • Manage in-office inventory and order stock for IT assets, office furniture, and food & pantry items
  • Assist HR Director with invoices and account statements via internal online systems (OA and FSSC)
  • Assist HR Director with travel and interview coordination for potential candidates and new hires
  • Assist with new hire set up: set up laptops and coordinate first day activities
  • Other duties as assigned


Requirements

  • Bachelor’s degree
  • 2+ years administrative experience
  • Fluency in MS Office (Word, Excel, PowerPoint), Concur, and other online platforms
  • Experience working with office devices (MFC printers, network devices, videoconferencing equipment)
  • Proficiency with FedEx and other shipping platforms
  • Impeccable punctuality and attendance
  • Written and oral fluency in English, with excellent written & verbal communication skills
  • Written and oral fluency in Mandarin a plus, including translation capability for internal company memos