Administrative Assistant

10 hours ago


Campbell, California, United States Western States Fire Protection Full time

Job Summary

Western States Fire Protection is seeking a highly organized and detail-oriented Receptionist/Administrative Assistant to join our team. As a key member of our office staff, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting our team members.

Key Responsibilities

  • Answer and direct phone calls, greet visitors, and provide general administrative support
  • Manage accounts receivable, follow up on collections, and schedule permit inspections
  • Request project-related certificates of insurance and preliminary liens
  • Provide general administrative and filing support for managers and staff
  • Complete special projects as required and accomplish responsibilities using business software

Requirements

  • High School diploma or GED; and/or one to two years related experience and/or training is preferred
  • Puts forth a courteous, friendly, helpful attitude at all times
  • Excellent organizational skills, multi-tasking, and time-management skills
  • Ability to be resourceful and proactive when issues arise
  • Proficient computer skills with working knowledge of business software applications
  • Possess excellent written and verbal communication skills

What We Offer

  • Competitive salary range of $22.00-$26.00 an hour depending on experience
  • Health, Life, Dental, and Vision Insurance
  • Employee Assistant Program, Flex Spending, and 401(k) Plan Matching
  • Paid Time Off, Parental Leave, and Paid Holidays
  • Tuition Reimbursement and Annual Discretionary Bonus

Work Environment

The Receptionist/Administrative Assistant will work Monday through Thursday from 8:00 am-4:30 pm with potential to increase to 40 hours. Western States Fire Protection is an equal opportunity employer and welcomes applications from all qualified individuals.



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