Executive Assistant

1 month ago


Campbell, United States Los Gatos Therapy Center Full time
Job DescriptionJob Description

Responsibilities:

  • Manage the Medical Director's calendar of meetings and clinical schedule of appointments; anticipate schedule conflicts and take initiative to resolve them in a timely manner
  • Act as a liaison between the Medical Director, patients, clinicians, and vendors
  • Coordinate communication effectively between all parties involved
  • Multitask effectively under pressure
  • Adaptability to difficult situations and quick learning ability
  • Willingness to undergo training in medical transcription and communicate effectively in this regard
  • Prepare and edit letters and other correspondence for Medical Director
  • Other duties may also be assigned
  • Provides a broad range of high-level, specialized administrative support to the Medical Director
  • Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines
  • Ensure the privacy of each patient’s protected health information

Desired Qualifications:

  • Prior work experience in fast-paced environment at a large or complex organization
  • Minimum of 3 years of experience in the same or a similar role

Education and Experience (Required):

  • Bachelor's degree required, Master's degree preferred
  • Minimum of 3 years of experience in the same or a similar role
  • Experience and strong knowledge in a variety of computer software applications in word processing, spreadsheets, database and presentation software {MSWord, Excel, PowerPoint).

Knowledge, Skills and Abilities (Required):

  • Demonstrated extensive high-level administrative experience supporting executive level individuals
  • Articulate in both oral and written communication
  • Advanced proficiency in the English language
  • Demonstrated experience with office software and email applications
  • Excellent planning, organizational and time management skills
  • Professional, customer service-oriented demeanor

If you are a highly organized individual with excellent communication skills and the ability to thrive in a high-pressure environment, we encourage you to apply for this exciting opportunity.


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