Executive Office Coordinator

1 month ago

Washington, United States American Society of Association Executives (ASAE) Full time

Summary/Objective:

ASAE helps associations, and the professionals who lead, manage, and work in them, transform society through the power of collaboration. We are looking for someone to join our team as the Executive Office Coordinator. Candidates must be able to work in a diverse, inclusive, and collaborative environment where colleagues are engaged, respect and support each other, hold themselves accountable, and celebrate their work.   

Reporting to the Director, Executive & Board Operations, this role would be responsible for providing administrative support to the Executive Office. The ideal person for this role thrives on taking initiative, coordinating details and logistics, managing deadlines, and building relationships.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Executive Office Support:

  • As the Coordinator, your daily functions will include, but are not limited to, providing administrative, scheduling, and travel support for the Executive Office 
  • Coordinate the meeting/travel schedule 
  • Planning and executing calendaring functions for virtual and in-person meetings and events 
  • Coordinate all domestic and international travel arrangements 
  • Assist with scheduling and logistics for internal and external meetings 
  • Coordination of travel reimbursements/expense reports 
  • Assist Core Team members with administrative tasks (travel, document formatting, expense reports, etc.) 
  • Assist with preparing of PowerPoint presentations and/or Excel documents, as needed 
  • Coordinate logistics for all committee meetings as needed 
  • Assist with coding and processing of invoices 
  • Assist with coordination of conference center activities, as needed 
  • Other duties as assigned. 

Essential Skills:

  • High degree of professionalism and discretion
  • Superior attention to detail
  • Strong communication skills, written and verbal 
  • Superior commitment to customer service
  • Advanced skills in Microsoft Word, Outlook and Powerpoint
  • Moderate skills in Microsoft Excel
  • Versatile and reliable starter with first rate organizational skills 

 
Supervisory Responsibility 
This position has no supervisory responsibilities

 
Physical Demands
No physical demands for this position other than those typical for an office environment

 
Position Type and Expected Hours of Work 
This is a full-time position.  Flexible work schedule is available

Travel 
No travel is expected for this position

 
Required Education and Experience

  • A bachelor's degree preferred or equivalent combination of work experience, training and certifications
  • The ideal candidate must have at least three to five years of experience in the coordination and administration of projects, training, events and/or meetings

 

Preferred Education and Experience 

  • Association-based work experience a plus

 

Work authorization
Must be able to work legally in the United States without sponsorship

Benefits Offered:

  • Flexible Work Hours
  • Casual Dress Code
  • Medical, Dental, Vision
  • Prescription Plan
  • Flexible Spending Account
  • Dependent Care Flexible Spending Account
  • Health Savings Account
  • Generous 401k Retirement Plan
  • Life and AD&D Insurance
  • STD/LTD
  • Employee Assistance Program (EAP)
  • AFLAC
  • Legal and Identity Theft Plans
  • Company Paid Professional Development
  • Tuition Reimbursement
  • Computer Purchase Program
PandoLogic. Category:Administrative, Keywords:Receptionist, Location:Washington, DC-20001

  • Executive Office Coordinator

    1 month ago

    Washington, United States The Choice, Inc. Full time

    The Choice is managing a temporary to hire search for an Executive Office Coordinator for our client, a prominent professional development association. This is an immediate hiring need. The Coordinator will be responsible for providing administrative support to their executive office. This is a fast-paced position that will require one to take initiative,...

  • Executive Office Coordinator

    1 month ago

    Washington, United States The Choice, Inc. Full time

    The Choice is managing a temporary to hire search for an Executive Office Coordinator for our client, a prominent professional development association. This is an immediate hiring need. The Coordinator will be responsible for providing administrative support to their executive office. This is a fast-paced position that will require one to take initiative,...

  • Executive Director Office of Small and

    3 days ago

    Washington, United States US Office of the Secretary Full time

    **Duties**: The responsibilities include, but are not limited to: 1) Providing executive leadership, guidance, and consultation to the Office of Small and Disadvantaged Business Utilization. 2) Oversees the day-to-day planning, development, execution, and enhancement of programs and policies that maximize opportunities for small and disadvantaged businesses...

  • Executive Assistant, Office of The President

    2 days ago

    Washington, United States Democracy Fund Full time

    **ABOUT US** Democracy Fund is an independent and nonpartisan, private foundation that confronts deep-rooted challenges in American democracy while defending against new threats. Since 2014, we have made grants of more than $275 million in support of those working to strengthen our democracy through the pursuit of a vibrant and diverse public square, free...

  • Executive Assistant to Chief Executive Officer

    1 week ago

    Washington, United States Jewish Institute for National Security of America (JINSA) Full time

    Job Description:JINSA is looking for an Executive Assistant to the CEO, who will assist the CEO’s various efforts, and act as an administrator in the office. The Executive Assistant’s responsibilities include:Scheduling meetings, conferences and Zooms involving the CEO.Helping to manage the CEO’s travel.Creating monthly reports of CEO’s...

  • Executive Assistant to Chief Executive Officer

    1 week ago

    Washington, United States Jewish Institute for National Security of America (JINSA) Full time

    Job Description:JINSA is looking for an Executive Assistant to the CEO, who will assist the CEO’s various efforts, and act as an administrator in the office. The Executive Assistant’s responsibilities include:Scheduling meetings, conferences and Zooms involving the CEO.Helping to manage the CEO’s travel.Creating monthly reports of CEO’s...

  • Senior Executive Action Officer

    5 days ago

    Washington, United States ManTech International Corporation Full time

    The Executive Action Officer - SED supports the management of SED functional support activities to ensure responsiveness to CBP headquarters, component, portfolio, program, and project needs. Assist in coordinating daily SED executive operations. Tra Officer, Executive, Senior, Technology, Business Services, Support

  • Executive Administrative Assistant, Office of The

    5 days ago

    Washington, United States AFT Full time

    **Job Title: Executive Administrative Assistant** **Posting Number: COPU-32-28-0524-V** **Department: Office of the Executive Vice President** **Annual Salary: $71,574.85 (Grade 8 + 15%)** *** **Position Summary**:Serves as confidential administrative assistant to the executive vice president and the assistant to the executive vice president. Requires...

  • Director of Office Operations/executive Assistant

    1 month ago

    Washington, United States National Music Publishers' Association Full time

    **Job Summary** This position serves an important and integral role in managing the day-to-day operations of NMPA’s office and providing direct administrative support to the CEO and EVP/GC at NMPA. The Director serves as day-to-day liaison NMPA’s technology, payroll, insurance and finance vendors, organizes and coordinates executive and board outreach...

  • Administrative Office Coordinator

    4 weeks ago

    Washington, United States LHH Full time

    LHH is currently partnering with an organization in Bethesda, MD looking to bring on an Administrative/Office support coordinator for a 3 month long contract. This role will help with various teams aiding both the executive assistant and department members on specific projects such as filing, data support, meeting coordination and tasks as requested. This...

  • Administrative Office Coordinator

    4 weeks ago

    Washington, United States LHH Full time

    LHH is currently partnering with an organization in Bethesda, MD looking to bring on an Administrative/Office support coordinator for a 3 month long contract. This role will help with various teams aiding both the executive assistant and department members on specific projects such as filing, data support, meeting coordination and tasks as requested. This...

  • Executive Operations Coordinator

    3 weeks ago

    WASHINGTON, United States Bering Straits Native Corporation Full time

    This position serves as an Operations Coordinator within an Operations Coordination (OPSCO) Unit, the central planning and coordination point for protective detail operations. The protective detail provides security for the Secretary of State seven d Operations Coordinator, Operations, Executive, Coordinator, Operation, Manufacturing

  • Office Coordinator

    3 weeks ago

    Washington, United States Randstad North America, Inc. Full time

    We are seeking a highly organized and proactive Office Coordinator to join the team for one of the most prominent nonprofits in the DC area. The successful candidate will play a key role in supporting the day-to-day operations and ensuring the smooth Office Coordinator, Coordinator, Operations, Business Services, Staffing, Office

  • Associate Director, Office of the Executive Director Washington, DC

    1 month ago

    Washington, United States PCORI Evaluation Group Full time

    About Us The Patient-Centered Outcomes Research Institute (PCORI) is an independent nonprofit organization authorized by Congress in 2010. Its mission is to fund research that will provide patients, their caregivers and clinicians with the evidence-based information needed to make better-informed healthcare decisions. PCORI is committed to continually...

  • Office Coordinator

    1 day ago

    Washington, United States Addison Group Full time

    Our client, an international law firm, is seeking an Office Coordinator to support their DC Office. Job Details:Title: Office CoordinatorType: Direct Hire Location: NW Washington, DC Schedule: 5 days/ week in office for first month of training; Hybrid after, 3 days/ week in officeBackground Check: Client will run background check + 3 supervisory references...

  • Office Coordinator

    2 days ago

    Washington, United States Addison Group Full time

    Our client, an international law firm, is seeking an Office Coordinator to support their DC Office. Job Details:Title: Office CoordinatorType: Direct Hire Location: NW Washington, DC Schedule: 5 days/ week in office for first month of training; Hybrid after, 3 days/ week in officeBackground Check: Client will run background check + 3 supervisory references...

  • Office Coordinator

    7 days ago

    Washington, United States Consilio - Enterprise Talent Solutions Full time

    Job DescriptionJob DescriptionEnterprise Talent Solutions is seeking an experienced HR/Office Coordinator for a Washington, DC law office. This position will work in collaboration with the Office Administrator providing efficient and confidential support for the management of human resources and office administration functions.ResponsibilitiesCollaborating...

  • Administrative Specialist

    1 month ago

    Washington, United States Administrative Office of the U.S. Courts Full time

    Summary The Administrative Specialist (International Program Coordinator) position is located in the Department of Program Services (DPS), Judicial Services Office (JSO), Judicial Programs Division. The JSO provides support, services, and programs to address the needs and concerns of federal judges-Article III (court of appeals, district, and Court of...

  • Medical Equipment Sales Executive

    1 month ago

    Washington DC, United States Affinity Executive Search Full time

    Our client is a disruptor of services towards the legal & insurance industries. Formed out of demand, and expanded during today’s virtualization and technology, they are experiencing significant growth. As a privately held company with deep pockets they want someone who can work in a virtual environment with the ability to travel as needed. Due to...

  • Executive Assistant

    3 weeks ago

    Washington, United States Plan International USA Full time

    Plan works for girls' rights. Harmful barriers like child marriage, human trafficking and gender-based violence are preventing girls and young women from achieving their full potential. Plan, along with government and private partners, fights against harmful gender norms and empowers young people to create positive change in their communities. We have worked...