Executive Administrative Assistant, Office of The

4 weeks ago

Washington, United States AFT Full time

**Job Title: Executive Administrative Assistant**

**Posting Number: COPU-32-28-0524-V**

**Department: Office of the Executive Vice President**

**Annual Salary: $71,574.85 (Grade 8 + 15%)**

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**Position Summary**:Serves as confidential administrative assistant to the executive vice president and the assistant to the executive vice president. Requires regular interaction with AFT officers, members and staff, public officials and policymakers.

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**Position Responsibilities**:

- Maintains the executive vice presidents and assistant to the executive vice president’s daily schedule; interacts with other internal and external assistants to accommodate and coordinate a variety of schedules.
- Requests and gathers information and background information, briefing materials and talking points to support meetings, speeches and travel; keep relevant staff informed.
- Schedules meetings, conference calls and video conferences.
- Attends agenda planning meetings for executive committee and council meetings and weekly officer scheduling meetings.
- Provides support at executive committee and council meetings, AFT convention and TEACH conference.
- Leads logístical arrangements for periodic conferences and meetings, working with travel department, communicating with participants and trainers and processing all related meeting expenses and invoices for payment.
- Works with the AFT convention, meetings and travel department to arrange for flights, hotel and ground transportation.
- Assists in the development of the department budget.
- Relays phone messages as needed or forwards mail or phone calls, as appropriate, to others for handling or responds to inquiries in writing or phone independently.
- Drafts, types, or formats departmental written and electronic correspondence.
- Establishes and maintains an electronic and/or paper filing system designed for quick retrieval and accurate record keeping.
- Photocopies, faxes, and assembles materials.
- Prepares and submits expenses using AFT’s on-line expense program.
- Some travel is required.

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**Primary Knowledge, Skills, and Abilities**:

- Ability to handle sensitive matters with discretion.
- Must exhibit initiative, reliability, and the ability to work independently.
- Strong oral and written communication skills.
- Ability to effectively prioritize and manage multiple tasks.
- Must be proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint).
- Familiarity with Adobe is a plus.
- Knowledge of standard office equipment.

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**Secondary Knowledge, Skills, and Abilities**:

- Prior work experience in a union environment or AFT is preferred.
- Must be able to acquire knowledge of the AFT’s priorities, programs, policies, structure and personnel.

**Application requirements: AFT is a place-based organization located in Washington, D.C.**

**Vaccine Requirement: AFT requires that all staff be fully vaccinated for COVID-19.**

**How to Apply: Applicants **must **submit a cover letter and resume

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