Executive Assistant

3 weeks ago

Washington, United States Plan International USA Full time

Plan works for girls' rights. Harmful barriers like child marriage, human trafficking and gender-based violence are preventing girls and young women from achieving their full potential. Plan, along with government and private partners, fights against harmful gender norms and empowers young people to create positive change in their communities. We have worked in communities for more than 80 years and provide locally-driven programming through 240 offices around the world.

Plan International USA is fully committed to the safeguarding of all children and young people from all forms of violence.

The Executive Administrative Assistant will be key member of a newly consolidated Executive Office (EO) comprised of the Chief Strategy Officer, Board Secretary, and Chief of Staff (CoS)all in service of expanding the CEO and her deputies' (Executive Team) capacity and effectiveness. This position tactically focused on logistics and execution; however, the CoS is looking for a partner to propose improved systems, processes, and ways of working to better execute identified strategies and goals of the EO. This role is critical in supporting daily administrative tasks, including travel arrangement expense reporting, calendar management, event setup and support, and board meeting logistics.

This person must have strong written and verbal communication skills, be extremely detail-oriented, organized, and able to manage confidential matters with discretion. They should also be adept at managing competing priorities, management styles, and communication styles. They should be a self-starter with the ability to take initiative and know when to ask for help.

Plan International USA has a hybrid work environment. The Executive Assistant is expected to work from the DC office during in-office days and as-needed to support events and meetings.

Essential Functions:

Executive Office Operations- 30%

* Collaborates with CoS to prepare for and execute follow up actions and tracking of Executive Office-led meetings, such as Executive Team, Executive Team/ Senior Leadership Team, and Transformation (CSO)
* Research new and leverage existing technology platforms to integrate into existing workflows and processes.
* Support procurement in collaboration with the CoS, including gathering and preparation of procurement documentation materials and management within USNO's Accounts Payable platform.
* Coordinating with property management re: vendors, access, after hour needs in conjunction with EO events, including Board meetings.

Board - (varies, more intense prior to board meetings: average 30%)

* Complex scheduling and calendar management. Collaborating with Board Secretary to sequence meetings and consolidate communications to Board members from USNO staff.
* Executes logistics and planning for in-person and virtual board meetings (4x per year) and board retreats. Aspects include, but not limited to:
* Coordinating technology needs with the Information Technology (IT) team
* Arranging travel for Board members and securing hotel room block for meeting attendees.
* Coordinating meals and materials
* Updates to and maintenance of the SharePoint site used by the Board of Directors
* Onboarding/offboarding members of the Board of Directors

Chief Executive Officer & Chief Strategy Officer Support (varies, average 25%)

* Complex scheduling and calendar management. Identifying and reducing conflicts and working with CoS to allocate time to priority areas and focus to meet CEO goals.
* Total travel coordination including air and ground transportation, hotel reservations, security, visas and other travel documentation.
* Files expense reports and track reimbursement status.
* Primary support to the CEO when the CoS is on leave.

D.C. office general support & special projects (5%)

* Maintain office supplies.
* Support for all-staff D.C. office events like luncheons (coordinating catering, space, etc.)
* Travel to the office, as needed (meet vendors, board members, mail processing, etc.)

Skills and Competencies:

* Intellectual curiosity
* Ability to connect the various aspects of the organization together.
* Strong written and verbal communication skills
* Able to collaborate effectively with different levels of employees across the organization.
* Fully proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint.
* Has the capacity to quickly learn other frequently used programs, including Replicon, Salesforce, and others as needed
* Interest in leveraging productivity tools.
* Proactive approach to management of multiple tasks and work streams
* Receptive to feedback and willing to learn and grow.
* Genuine enthusiasm for Plan's mission and willingness to contribute to moving the organization forward.

Education and Experience:

* Associate degree and two years of professional experience OR High School degree and four years of professional experience

Other Duties

This job description does not contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time.

Plan is an equal opportunity employer and follows all laws associated with the EEOC.

  • Executive Assistant

    1 week ago

    Washington, United States Robert Half Full time

    Executive Assistant ~Professional Services Firm Washington, D.C. area$115k hybrid schedule, great benefits, career growth, plus bonuses My client is a well-established Professional Services firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant to the CEO. The Executive Assistant will support the CEO and...

  • Executive Assistant

    1 week ago

    Washington, United States Robert Half Full time

    Executive Assistant ~Professional Services Firm Washington, D.C. area$115k hybrid schedule, great benefits, career growth, plus bonuses My client is a well-established Professional Services firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant to the CEO. The Executive Assistant will support the CEO and...

  • Executive Assistant

    1 week ago

    Washington, United States Robert Half Full time

    Executive Assistant ~Professional Services Firm Washington, D.C. area$115k hybrid schedule, great benefits, career growth, plus bonuses My client is a well-established Professional Services firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant to the CEO. The Executive Assistant will support the CEO and...

  • Executive Assistant

    4 weeks ago

    Washington, United States Faria Management LLC Full time

    **ABOUT FARIA MANAGEMENT**: Faria Management is the property management division of Dumas Collective®. The firm provides boutique style property management services by bringing an unconventional, solution-based owner’s approach to urban communities. Faria Management’s mission is to provide a brand of luxury affordable housing® which is a high-quality...

  • Executive Assistant

    3 weeks ago

    Washington, United States Arnold Ventures, LLC Full time

    Arnold Ventures is seeking a motivated individual to join the Administration team. This individual will perform a variety of administrative tasks and support our senior executives and team members as assigned. This role reports to the Director of Off Executive Assistant, Executive, Office Manager, Assistant, Business Services, Support

  • Executive Assistant

    3 weeks ago

    Washington, United States Sparks Personnel Services, Inc. Full time

    Support executive level directors in daily operations, acting as the point of contact for all external inquiries regarding the director. Answer, screen, and transfer phone calls or take messages for your supervisor. Coordinate travel arrangements inc Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    1 week ago

    Washington, United States Tandym Group Full time

    A growing consulting firm in Washington, D.C. is currently seeking an experienced Administrative professional to join their team as their new Executive Assistant. In this role, the Executive Assistant will be responsible for providing administrative support for Executives, in particular the CIO.Responsibilities:The Executive Assistant will be responsible...

  • Executive Assistant

    1 week ago

    Washington, United States Tandym Group Full time

    A growing consulting firm in Washington, D.C. is currently seeking an experienced Administrative professional to join their team as their new Executive Assistant. In this role, the Executive Assistant will be responsible for providing administrative support for Executives, in particular the CIO.Responsibilities:The Executive Assistant will be responsible...

  • Executive Assistant

    2 weeks ago

    Washington, United States Insight Global Full time

    Title: Executive Assistant Duration: 10 Week Contract The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary...

  • Executive Assistant

    2 weeks ago

    Washington, United States Insight Global Full time

    Title: Executive Assistant Duration: 10 Week Contract The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary...

  • Executive Assistant

    2 weeks ago

    Washington, United States Insight Global Full time

    Title: Executive Assistant Duration: 10 Week Contract The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary...

  • Executive Assistant

    3 weeks ago

    Washington, United States RWD Consulting, LLC Full time

    Executive Assistant ALL APPLICANT MUST POSSESS A CURRENT TOP SECRET CLEARANCE TO BE CONSIDEREDThe Executive Assistant supports the Principle Deputy Assistant Secretary, Deputy Assistant Secretary, Directors, and Assistant Secretary-level personnel, as required. Prepares Action Memos for approval and signature. Keeps Executive officers advised of developments...

  • Executive Assistant

    3 weeks ago

    Washington, United States LHH Full time

    We are seeking a highly organized and proactive Executive Assistant to support our executive team in managing their day-to-day operations. This is a contract to hire opportunity and we're seeking candidates who can start immediately!The ideal candidate will be adept at multitasking, possess exceptional communication skills, and exhibit a high level of...

  • Executive Assistant

    3 weeks ago

    Washington, United States LHH Full time

    We are seeking a highly organized and proactive Executive Assistant to support our executive team in managing their day-to-day operations. This is a contract to hire opportunity and we're seeking candidates who can start immediately!The ideal candidate will be adept at multitasking, possess exceptional communication skills, and exhibit a high level of...

  • Executive Assistant

    1 day ago

    Washington, United States Randstad North America, Inc. Full time

    II Pay $32 an hour Shift: Hybrid - Monday & Friday from Home Washington, D.C. 20003 Parking: Parking is provided in the building's garage Are you a highly organized and proactive professional with a passion for the intersection of business and govern Executive Assistant, Executive, Assistant, Vice President, Business Services, Staffing

  • Executive Assistant

    6 days ago

    Washington, United States Mira commmatters Full time

    **About us**: Mira Commmatters is a dynamic and innovative marketing agency specializing in strategic communication solutions for diverse clients. With a focus on creativity, technology, and collaboration, we empower businesses to amplify their brand presence and achieve their marketing goals effectively. **Job Summary**: **Responsibilities**: - Manage...

  • Executive Assistant

    4 weeks ago

    Washington, United States Audia Full time

    Job DescriptionJob DescriptionThe Executive Assistant will provide high-level administrative support to the Audia family members. This role provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of advisors; organizes and coordinates executive outreach and external relations efforts, and...

  • Executive Assistant

    1 month ago

    Washington, United States The Ford Agency Full time

    **Job Details**: - Posted April 19, 2024- LocationWashington D.C.- Job Type Direct Hire- Industry Non-Profits & Foundations- ContactDirect Hire Team- The Ford Agency is looking for an organized, detail-oriented, and tech savvy Executive Assistant to support an executive at a regulatory association. This individual will manage calendars, correspondence, work...

  • Executive Assistant

    1 week ago

    Washington, United States ARK Solutions, Inc. Full time

    Position : Executive Assistant 12+ Months Contract Washington, DC (Onsite) Education: Bachelor’s DegreeThe contractor shall provide an SA who shall be responsible for cataloging and distributing information, assisting MS EO management, arranging schedules, screening and prioritizing mail and phone calls, maintaining executive calendars and meeting agendas,...

  • Executive Assistant

    1 week ago

    Washington, United States ARK Solutions, Inc. Full time

    Position : Executive Assistant 12+ Months Contract Washington, DC (Onsite) Education: Bachelor’s DegreeThe contractor shall provide an SA who shall be responsible for cataloging and distributing information, assisting MS EO management, arranging schedules, screening and prioritizing mail and phone calls, maintaining executive calendars and meeting agendas,...