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Legal Executive Assistant

2 months ago

Boston, United States Kay Search Group Full time

Position: Legal Executive Assistant (Global Law Firm)

Location: Boston, MA (Hybrid WFH)

Company: Globally Recognized AM 100 Law Firm

Comp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.

Responsibilities for Legal Executive Assistant:
  • Develop project strategies to ensure efficient completion of tasks
  • Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
  • Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
  • Coordinate with other Firm offices, both domestic and international
  • Assist with Department initiatives and special projects
  • Assist with preparing materials for presentations and conferences
  • Enter attorneys' time records and submit attorneys' expense reports
  • Assist with calendaring and scheduling requests
  • Organize and facilitate conference and video calls
  • Prepare engagement letters and new matter memos for new clients and matters
  • Assist with new-business conflicts process
  • Assist in promoting business development, entering business activities and coordinating with Marketing department
Requirements for Legal Executive Assistant:
  • Bachelor's Degree required
  • 2+ years of related experience in a law or professional services firm
  • Proficiency in Portuguese is a plus
  • Proficiency with Microsoft Excel, Word, and PowerPoint
  • Demonstrates effective interpersonal and communication skills, both verbally and in writing
  • Ability to work independently
  • Ability to handle sensitive matters and maintain confidentiality
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