Event Coordinator

4 days ago

charlotte, United States Mosaix Group Full time

Mosaix Group is growing again, and we are looking for the perfect candidate. Mosaix Group is a full-spectrum event planning company specializing in creating exceptional experiences for our clients in Charlotte and Asheville, North Carolina. With a focus on providing top-quality services, we curate and manage a wide range of events, including corporate meetings, incentive trips, conferences, and special events. With over 20 years of expertise in the industry, we are dedicated to providing unique and exceptional event experiences for our clients. Our goal is to make event planning simple, fun, and stress-free. As we continue expanding our operations, we seek a highly skilled and experienced meeting planning manager to join our team.


This position is responsible for supporting plans necessary to produce conferences, meetings, and events with direction from the Program Lead and/or Director on a variety of programs. The candidate will perform a variety of tasks with direction and oversight including but not limited to the below:

·      Manage Attendee Communications with poise and professionalism

·      Maintain Data Trackers with extreme attention to detail

·      Manage Sponsor, Speaker, Exhibitor and Vendor Comms as directed

·      Graphic design for a variety of event deliverables, with direction from the lead planner

·      Draft event communications (Save the Dates, Invitations, Know Before You Go, etc.) in line and on-brand with the client organization

·      Manage registration and financial reports as directed

·      Take call notes and assist with agenda drafting for client calls

·      Administrative tasks as assigned

·      Manage vendors as needed (hotels, transportation, décor, catering, etc.)

·      Source venues with direction from the lead planner

·      Assist with proposal creation, including research and overall design

·      Possess a general understanding of basic A/V functions and needs

·      Build and test event registration websites (Cvent)

·      Build and test mobile event apps (Guidebook/Attendee Hub)

·      Performs other duties as assigned

Job Specifications

Bachelor’s degree with a specialty in event planning, hospitality, or marketing is a plus but not required.

·      2+ years of meeting and planning experience in the context of a results-oriented environment is required. Please do not apply if you do not have direct meeting/event planning experience.

·      Highly Proficient in MS Suite (particularly Microsoft Excel), savvy with technology, and a quick learner of various event software.

·      Cvent registration website build experience is preferred but not required.

·      Experience with graphics including Adobe, Canva or other platforms is a plus but not required.

·      Excellent organizational, time management, logistical planning, and decision-making skills

·      Ability to contribute to multiple projects, tasks, and priorities in a fast-paced environment with a high degree of accuracy and within set time frames.

·      Ability to communicate with individuals effectively and professionally at all levels of the company

·      Demonstrated initiative, strong interpersonal skills, and written and verbal communication.

·      Work well in a team environment with a moderate to high amount of supervision.

·      Must be flexible with the ability to travel approximately 6-10 times per year for one to seven days at a time.



Why Mosaix Group?

  • Competitive Pay and incentive opportunity
  • Medical, Dental, and Vision Coverage within 60 days of employment
  • 401k w/ company match
  • Paid Vacation, Sick Leave and Holiday Pay



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