Office Assistant-Private Equity-Hybrid

2 weeks ago


San Francisco, United States The Windfall Full time

The Windfall is partnering with a Private Equity firm that is seeking to hire an Office Assistant to run their San Francisco Office on a trial to hire basis. This role will also be providing Executive Assistance support. The firm offers a unique opportunity to work in a professional, supportive, challenging business environment. The Office Assistant is the company's face to their business partners and is an essential representative of the firm's corporate culture. This is working under the guidance of the New York Office Manager. This role is working in the office Monday-Thursdays, WFH Fridays from 8:30am-5:30pm with the flexibility for overtime when needed.

Responsibilities
Welcome and assist with external guests (serve beverages when/if necessary)
Assist with the coordination of meetings
Maintenance of the office space
Manage the conference rooms and keep the whiteboards clean
Track and order office supplies
Manage the incoming and outgoing mail and couriers
Ordering and handling of office-wide meals and pantry needs
Ensure TVs and Video Conferencing Equipment are working
Maintain cleanliness and tidiness of the reception/lobby area
Responsible for keeping the pantry area clean
Monitor dishwasher and coffee machines
Manage local vendors
Assist with any other miscellaneous administrative tasks such as expenses, organizing of
conference calls, calendar management
Organize events for SF office
Administrative Assistance
Help with travel bookings as needed - including flights, hotels, rental cars, and transfers
Expense reporting
Help with calendar management
Book and coordinate internal and external meetings
Handling of confidential information and materials

Requirements
Relevant work experience with similar responsibilities is a plus
Experience with Google Suite (Gmail, Docs, Sheets, Slides), Microsoft Office (PowerPoint,
Excel, Word)
Knowledge of Dropbox, Slack, Salesforce, Zoom, not necessary, but a plus
Ability to work quickly in a fast-paced environment
Able to adjust to sudden change
Ability to work across time zones

Outgoing personality and strong communication skills
Proactive and competent nature reflected in drive and self-initiative
Service-minded with a "can do" attitude
Flexible style and the ability to seek solutions both independently and as part of a team
Focus on quality and with attention to details
Quick thinking and fast-paced
Organized
Team-minded approach to tasks and projects

PACKAGE
$90,000 Base Salary
Discretionary Bonus Based on Individual & Firm Performance
100% Covered Benefits
4% 401k Match
iPhone & Laptop
Commuter Benefits
Breakfast, Lunch & Snacks Provided Daily



  • San Francisco, United States The Windfall Full time

    The Windfall is partnering with a Private Equity firm that is seeking to hire an Office Assistant to run their San Francisco Office on a trial to hire basis. This role will also be providing Executive Assistance support. The firm offers a unique opportunity to work in a professional, supportive, challenging business environment. The Office Assistant is the...


  • San Francisco, United States The Windfall Full time

    The Windfall is partnering with a Private Equity firm that is seeking to hire an Office Assistant to run their San Francisco Office on a trial to hire basis. This role will also be providing Executive Assistance support. The firm offers a unique opportunity to work in a professional, supportive, challenging business environment. The Office Assistant is the...


  • San Francisco, California, United States Private Investigator Dover Full time

    Private Equity AssociateWe are seeking a highly skilled and experienced Private Equity Associate to join our team at Private Investigator Dover.Key Responsibilities:Advise private equity firms and their portfolio companies on complex transactions, including mergers and acquisitions, leveraged buyouts, equity investments, and other general corporate...


  • San Francisco, California, United States Soul Equity Solutions Full time

    About the RoleThis position is part of the deal team at a lower middle-market private equity firm in San Francisco. The firm is closing its first fund and will be investing in companies valued at $50-$300M with $5-$35M EBITDA.Key ResponsibilitiesFinancial Analysis: Create financial models to analyze cash flows, investment returns, and enterprise values for...


  • san francisco, United States Robert Half Full time

    DescriptionIf interested, please contact Yuzo Shimura on LinkedIn at Robert HalfTitle: Tax ManagerLocation: San Francisco; Hybrid (3 days a week - Monday, Tuesday, Thursday)Salary: $150-175k + BonusAbout the Company: This private equity entity handles a multibillion-dollar portfolio and is an expert in diverse investment.Key Responsibilities:Review of...


  • San Francisco, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for a Senior Private Equity Accountant in San Francisco, California. This role primarily involves operational accounting tasks and handling historical reconciliations within the Private Equity industry.Responsibilities:• Conducting operational accounting tasks for...


  • San Francisco, United States Burnett Specialists Staffing | Recruiting Full time

    Prestigious private equity firm is seeking an Executive Assistant. Responsibilities:Management of complex calendars, scheduling meetings, and oversee meeting arrangements.Coordinate travel, including flights, accommodation, ground transportation, and prepare detailed itineraries.Provide support to senior team members i.e. book travel, make appointments,...


  • San Francisco, United States Lambent Full time

    Assistant to International Private Equity Principal, German Preferred. (San Francisco)Principal in Family Office / Investor in International Early Stage Private Equity Fund seeks Personal/Executive Assistant (80%/20%) to have his life run seamlessly so he can focus on his businesses, his family, and personal development. The position will be mostly remote...


  • San Francisco, California, United States Partners Capital Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Investment Associate to join our Private Equity and Real Estate team in San Francisco. As a key contributor to our team, you will be responsible for supporting the investment diligence process, portfolio management, and process management.Key ResponsibilitiesSupport rigorous and comprehensive...


  • San Francisco, United States Career Group Full time

    Our client, a close-knit private equity firm, is seeking a skilled Executive Assistant to support a senior partner in their SF office. This is an amazing opportunity to join a wonderful team. The ideal candidate will be organized and able to handle tasks independently.Salary: 125-140k base range + generous bonus and benefits + free...


  • San Francisco, United States Career Group Full time

    Our client, a close-knit private equity firm, is seeking a skilled Executive Assistant to support a senior partner in their SF office. This is an amazing opportunity to join a wonderful team. The ideal candidate will be organized and able to handle tasks independently. Salary: 125-135k base range + generous bonus and benefits + free lunch...


  • San Francisco, United States Career Group Full time

    Our client, a close-knit private equity firm, is seeking a skilled Executive Assistant to support a senior partner in their SF office. This is an amazing opportunity to join a wonderful team. The ideal candidate will be organized and able to handle tasks independently.Salary: 125-140k base range + generous bonus and benefits + free...


  • San Francisco, United States Partners Capital Full time

    The Investment Associate located in San Francisco will be a key contributor to our 14-person Private Equity and Real Estate team. As a sophisticated global investment firm with nearly 25 years of private markets experience, we seek new team members who are dynamic and comfortable working in a fast-paced entrepreneurial environment.The Partners Capital...

  • Senior Associate

    6 days ago


    San Diego, United States Robert Half Full time

    Job DescriptionJob DescriptionJohn Asdell with Robert Half is partnering with a Private Equity Firm in La Jolla that is seeking to hire a Sr. Associate. This role will have the opportunity to work directly with the Investment Director on the full deal life cycle - from business valuation through to transaction execution. This is a very rare opportunity for a...


  • San Francisco, California, United States DLA Piper Full time

    At DLA Piper, we are seeking a highly skilled mid-level private equity associate to join our Private Equity Group in San Francisco or Palo Alto offices. The ideal candidate will have at least three years of experience advising private equity firms and their portfolio companies in complex transactions, including mergers and acquisitions, leveraged buyouts,...


  • San Francisco, United States Amazon Full time

    Do you want to lead a global team focused on building relationships with the top private equity (PE) firms in the world? Do you have the strategic thinking, relationship building skills, technical depth, and executive level communication skills needed to help further establish AWS as the leader within the PE industry? The PE industry is looking for new ways...


  • San Francisco, United States Maserati of San Diego Full time

    Blacklock Financial are partnered with a strong Consumer focused Private Equity firm who are looking to add an associate to their team. Key Responsibilities: Conduct comprehensive industry and company research to identify potential investment targets Evaluate investment opportunities through detailed financial modeling, including DCF analysis, LBO modeling,...


  • San Francisco, California, United States Armanino Full time

    About the RoleAs a Tax Manager, Private Equity at Armanino, you will play a key role in shaping the tax strategy for our clients in the private equity industry. With a strong background in tax consulting and a passion for private equity, you will be responsible for providing technical expertise and guidance to clients on tax matters related to mergers and...


  • San Francisco, California, United States Maserati of San Diego Full time

    Unlock Career Opportunities in Consumer Focused Private EquityMaserati of San Diego is partnering with a leading Consumer focused Private Equity firm to find a talented Associate to join their team.Key Responsibilities:Conduct in-depth industry and company research to identify potential investment targetsEvaluate investment opportunities through detailed...


  • San Francisco, CA, United States Burnett Specialists Staffing | Recruiting Full time

    Prestigious private equity firm is seeking an Executive Assistant. Responsibilities:Management of complex calendars, scheduling meetings, and oversee meeting arrangements.Coordinate travel, including flights, accommodation, ground transportation, and prepare detailed itineraries.Provide support to senior team members i.e. book travel, make appointments,...