Full-Time Entry Level Admin/Legal assistant

1 month ago

boston, United States Law Office of Adrienne J. Vaughan, LLC Full time

Full-time entry level Admin/Legal Assistant

Attorney with practice exclusive to employer-sponsored and family-sponsored immigration cases has an opening for a full-time Admin/Legal Assistant to join her team. Must have a positive attitude and enthusiasm to learn new things. Provide a high level of customer service and ensure timely responses and client satisfaction at all times.  Attention to detail and ability to prioritize multiple tasks a must.

  • Perform light bookkeeping tasks including utilizing QuickBooks to invoice clients, write checks, monitor accounts that are past due, match online bank transactions, match third-party payments.
  • Drafting fee agreements using templates in MS Word.
  • Help review billing policies and templates to ensure accuracy and consistency.

·        Help to administer benefits programs.

  • Track software licensing and insurance policies

·        Update blog posts for immigration news.

  • Follow standard procedures to create, maintain, and close client case files.
  • Under direction of the attorney and senior legal assistant, correspond with clients to timely send questionnaires and checklists on immigration cases.
  • Receive and maintain client document uploads follow standard protocols. Maintain physical and electronic records in a neat, orderly and complete manner.
  • Enter client data into online portals or immigration software.
  • Generate and collate forms, documents and cover letters to US Immigration.
  • Prepare, submit, and track delivery of case files in physical or electronic format.
  • Correspond with clients via phone, email, zoom, or in person to request documents. Bring questions, concerns, issues with cases to attorney attention and ensure monitoring and timely resolution.


Qualifications

  • Attention to detail a must
  • Proficiency in Microsoft Office suite
  • Ability to work independently but also collaborate and seek guidance as needed.
  • Proven time management skills and ability to prioritize workload in order to meet deadlines
  • QuickBooks and basic accounting knowledge


Preferred

  • Bachelor's degree
  • Previous office experience
  • Knowledge or interest in US Immigration law or similar administrative field.

Position to be based physically in-office at our Boston (West Roxbury district) location for first three months. After probationary period remote flexibility for a maximum two days per week will be considered.

Resume and Cover letter addressing job duties required.

Apply to hiring manager at contact@ajvimmigrationlaw.com

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