Executive Assistant to the President

4 days ago

council bluffs, United States Nebraska Methodist Health System Full time

Executive Assistant to the President & CEO at Methodist Jennie Edmundson Hospital | 7+ Years Senior Leadership Support | Onsite in Council Bluffs, IA | Outstanding Benefits & Company Culture


Join the leadership team at Methodist Jennie Edmundson Hospital as the Executive Assistant to the President & CEO We’re seeking a highly skilled professional with 7+ years of administrative support experience at the senior leadership level. In this vital role, you'll provide advanced secretarial support, manage schedules, prepare executive reports, and ensure seamless communication across departments. This onsite position in Council Bluffs, IA, offers an incredible opportunity to work within a close-knit community, with a focus on great company culture, outstanding employee benefits, and an environment that makes Methodist Jennie Edmundson a great place to build your career.


Job Duties & Responsibilities:

  • Promotes positive relations, manages public relations, complaint handling, and variance/complaint log. Handles incoming calls, outgoing information, and personal interactions.
  • Coordinates meetings, luncheons, travel arrangements, and prepares reports, agendas, and materials for board and committee meetings. Participates in external agency surveys like JCAHO and the State of Iowa.
  • Manages Outlook calendars, assists with correspondence, edits/proofs communication materials, and updates online Administrative Policies and Procedures. Organizes filing systems for reports, minutes, and reference materials.
  • Completes KRONOS time entries for designated staff and prepares patient safety and quality improvement data for internal and external reporting.
  • Analyzes operational data, ensures accuracy, provides monthly reports to leadership, supports Performance Improvement with presentations and documents, and leads assigned projects from planning to evaluation.


Schedule:

  • Monday-Friday, 7:30am-4pm


Location:

  • Methodist Jennie Edmundson Hospital- 933 E Peirce St, Council Bluffs, IA


Job Qualifications:

  • High School Diploma or General Educational Development (G.E.D.) required; two years of college or equivalent experience in healthcare considered; Associate's Degree in a relevant field preferred.
  • 7 years of administrative support experience for senior leaders; prior experience in personnel administration or project management desired.
  • Proficient in Microsoft Office Suite with strong computer skills and attention to detail.
  • Ability to thrive in a fast-paced environment with frequent interruptions and manage multiple assignments and projects simultaneously.
  • Excellent written and verbal communication skills, with strong proofreading and editing abilities.
  • Skilled in taking and preparing meeting minutes, with the ability to work effectively with senior leadership, physicians, staff, and customers.
  • Strong planning, delegation, time management, and problem-solving skills.
  • Exceptional customer service skills to positively represent the organization and department.


About Methodist:


Methodist Health System is made up of four hospitals in Nebraska and southwest Iowa, more than 30 clinic locations, a nursing and allied health college, and a medical supply distributorship and central laundry facility. From the day Methodist Hospital was chartered in 1891, service to our communities has been a top priority. Financial assistance, health education, outreach to our diverse communities and populations, and other community benefit activities have always been central to our mission.


Methodist Health System is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other classification protected by Federal, state or local law.

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