Executive Assistant

1 week ago


Stanford, United States Collabera Full time

Pay Range : $40- $43/ hr

Duration: 07 month + Possible FTE or extension

Location : Stanford, CA 94305

Responsibilities:

Directly supports two managers and provides ad-hoc support to respective teams
Manages day to day calendar(s) of senior managers
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Assists in ad-hoc reports special projects as needed
Trains, coaches or guides other administrative staff when required
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Required skills:

Previous office administration experience preferably within a large and complex financial services or similar organization
Highly proficient in MS Office.
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command


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