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Senior Project Manager

1 month ago

Iowa City, United States University of Iowa Full time

Position Summary:

Provide project management support to lead and direct multiple large-scale strategic, mission-critical projects, using best practices, standard status reporting, templates, tools, and consultation services.

The PMO provides Project Management support for the University of Iowa Health Care community, through the application of the Project Management Institute global standard methodology, for delivering projects within budget, on schedule, according to scope, and in a way that best contributes to accomplishing the University of Iowa Health Care strategic plan. The responsibility for this position will be to ensure that project goals and objectives are met, within the established time frames, budgetary and hospital requirements; preparing project status reports, resource management, conducting/facilitating project meetings, ensuring the project progress on schedule, addressing constraints, mitigating risks and challenges in a timely manner. This position will work with a range of stakeholders including staff-level employees, department-level leadership, hospital administration, medical & clinical staff, division leadership and technical users to analyze project requirements, develop implementation strategies and provide guidance and oversight throughout the program/project management life cycle, serving as change agents for the organization, working effectively in a diverse environment.

The responsibility for this position will be to practice and perform basic project management skills to ensure that the Finance Department's project goals and objectives are met within the established requirements. Duties include, but are not limited to, preparing project status reports, tracking resource management, conducting/facilitating project meetings, ensuring the project progress on schedule, addressing constraints, and mitigating risks and challenges in a proactive and timely manner.

Position Responsibilities:

Support senior leadership in executing on the UI Health Care values and financial goals.

Partner with the Finance Department and other internal and external stakeholders to successfully implement finance initiatives and projects.

Drive leadership awareness, commitment, and accountability for finance initiatives and project outcomes across the organization through defined deliverables and measurable performance metrics.

Gather and report on progress against action plans and expected benefits realization.

Plans, estimates, staffs, organizes, and manages multiple large-scale projects.

Identifies common risks and addresses them with contingency plans and options.

Holds regular and ad-hoc project reviews and status meetings with project team, sponsors, and clients.

Champions and mentors project organization methodology, tools, and techniques.

Employs appropriate techniques for maintaining team enthusiasm, energy, and focus.

Communicates both within the team and to stakeholders.

Establishes and assures effective teamwork, communications, and reporting at the project level and at the management and stakeholder level for the status of projects.

Develops continuous improvement and feedback processes to act upon lessons learned to improve the efficiency of the project management methodology.

Gives continuing feedback, recognizes achievement, and recommends improvement.

Mentor other staff in the field of project management.

Lead and direct one large-scale project, multiple projects, related or high-priority projects requiring considerable resources and high levels of functional integration.

Facilitate the ultimate success of projects by working to monitor cost, scheduled progress, and project performance.

Expert knowledge of PM methodology, tools, and techniques (PMP).

Organizes projects that span disciplines, geographic areas, and business cultures.

Plans for allocation of project resources in line with unit goals, strategic and business objectives.

Coordinates team efforts on multiple concurrent large-scale projects.

Consults on project planning, estimating, scheduling of high-risk, high-impact projects.

Verifies and confirms project funding and budget assignments and allocations.

Communicate with executive leadership regarding status of specific projects.

Identify high-level risks, assumptions, and constraints using expertise and judgment.

Obtain senior management approval for the project by presenting the project charter or project management plan and its related costs and benefits.

Establish communication plans and roll out strategies.

Controls strategic and mission-critical projects involving multiple parties.

Indirectly manages projects providing project management best practices, training, and mentoring to project stakeholders and team members.

Creates and maintains project lists of issues and potential problems.

Execute project management plan and assure project(s) meets the targeted goals and objectives; managing risks associated with scope changes.

Review project resource allocation and provide recommendations where needed.

Manage changes to project scope, project schedule, and project budget using appropriate tools and techniques.

Identifies reporting and control requirements and reflects them in all project plans.

Develops and maintains a positive, collaborative relationship with project stakeholder Imposes conformance on project plans, reports, and reviews.

Builds consensus among managerial, technical, and business stakeholders.

Provide evaluation input for staff assigned to projects under his/her direction.

Measure project performance using appropriate tools and techniques to monitor progress.

Captures, records, aggregates, and reports project status across groups.

Cooperates with project team members to produce status report updates.

Conducts and reports on project budget variance analysis.

May provide functional and/or administrative supervision of staff. May hire, develop, and manage the performance of staff; assure staff is compliant with UI policies and procedures.

Mentor and coach Project Managers and Project Coordinators. Plan and conduct project management specific training sessions.

Advanced leadership and general management skills. Advance communication, negotiation, conflict resolution capabilities.

Demonstrated understanding of organizational environment and project alignment to corporate objectives.

HCIS provides and supports information and communication systems and technology that facilitate quality patient care, progressive medical education, and innovative research.

HCIS services University of Iowa Health Care by providing comprehensive, high level support for patient care delivery, internal and external communication, technology innovation, medical education, and research. Creating and maintaining a positive, productive, and rewarding environment for information technology and communication staff.

Education Required

A Bachelor's degree in Business Administration, Business or Management, Public Health, Health Administration or a related Health Industry discipline, or an equivalent combination of education and experience

Experience Requirements

Project Management experience, typically 3-5 years implementing and managing multiple large-scale programs/projects.

Ability to lead process improvement activities to make enhancement recommendations and implement workflow and business process changes.

Demonstrated ability to work independently with a strong focus on customer service utilizing established PMO Program/Project Management methodology, processes, procedures, tools, and techniques to improve quality measures and metrics.

Proficiency in key performance improvement techniques including current state assessment, KPI development, and workflow mapping / redesign.

Ability to lead process improvement activities to make enhancement recommendations and implement workflow and business process changes.

Ability to communicate effectively, both verbally and in writing with all levels of management and project team members.

Demonstrated strong project management, organizational and facilitation skills.

Experience leading teams and people to successfully implement change utilizing a positive, can-do attitude to inspire others.

Proficient in Project Management tools such as M365, MS Teams, MS Project, MS Word, MS Excel, MS SharePoint, MS Visio, and MS PowerPoint.

Experience with the concept of the PMBOK (Project Management Book of Knowledge) and applying project management principles, methodology & processes, tools & techniques to managing projects.

Ability to simultaneously lead multiple small to large-scale projects.

Desired Qualifications

Preference will be given to candidates with educational and certification credentials combined with Project Management experience in a health industry.

Project Management experience within a health care delivery setting.

Demonstrated ability to engage as individual contributor in successful project management and implementation.

PMI Project Management Professional (PMP), Master Certificate in Project Management, Public Heath Certification, or Informatics Certificate, Prince2, AIPM Certified Practicing Project Manager (CPPM), ITILv3, Lean, Agile and/or Six Sigma certification.

To be considered, applicants must upload a resume (under submission relevant materials) that clearly addresses how they meet the listed required and desired qualifications of the position. A cover letter is desired as part of the application process. Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.

Position is not eligible for University sponsorship for employment authorization.

For additional questions contact Heather Kramer heather-kramer@uiowa.edu

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.

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