Head of Facility

4 weeks ago

Houston, United States The Staff Pad Full time
The Staff Pad is seeking a Facilities Coordinator for our client in Houston, Texas. From their start over 48 years ago, they were one of the first in-building property technology innovators. Today, they are building on that legacy as a stable, but innovative provider of video, data, and digital transformation services to the largest owners and managers of hotel and multifamily brands in the world. 

The Facilities Coordinator will play a key role in ensuring smooth daily operations within the office environment. This dual-role position involves front desk management, coordinating building maintenance, and liaising with vendors. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced setting.

Key Responsibilities:

  • Front Desk Management:

    • Greet and assist visitors, clients, and employees professionally.
    • Manage phone calls, emails, and general inquiries.
    • Maintain a clean and organized reception area.
    • Handle incoming and outgoing mail and deliveries.

  • Facilities Management:

    • Oversee daily maintenance and cleaning services.
    • Manage office supplies, equipment, and inventory; reorder as needed.
    • Report and follow up on building maintenance issues.
    • Ensure adherence to safety protocols and assist with emergency preparedness.
    • Assist with office seating arrangements and space planning.

  • Vendor Coordination:

    • Serve as the primary contact for facility-related vendors (e.g., maintenance, cleaning, security).
    • Schedule and oversee maintenance work and repairs by contractors.
    • Monitor vendor performance and address any service issues.

  • Administrative Support:

    • Assist with general administrative tasks, including data entry and document preparation.
    • Support ad hoc projects and tasks as assigned.


Requirements

Qualifications:

High school diploma or equivalent; additional education or certification in office administration or facilities management is advantageous.
Proven experience as a receptionist, office assistant, or facilities coordinator.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Ability to manage confidential information discreetly.
Familiarity with office equipment and basic building maintenance procedures.

Benefits


- Health insurance and medical coverage benefits (Medical, Dental, Vision, Short Term Disability, Long Term Disability, and Life Insurance.)

·    - 401(k) with employer match.

·   - Paid time off, including 9 Company-paid Holidays.

·   - Discounted fitness memberships through health provider.



PandoLogic. Category:Building Maintenance, Keywords:Facilities Specialist, Location:Houston, TX-77007

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