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Administrative Assistant Coordinator

2 months ago

saint petersburg, United States Revolution Technologies Full time

~ 4 months contract before the position becomes permanent

Opportunity for extension or conversion based on attendance/performance

Local candidates only- full time onsite role in St. Petersburg, FL

Must have a minimum of 2 years of recent clerical or administrative experience

Pay: $24 per hour; full time hours with benefits


Primary Duties & Responsibilities

  • Support the VP's and Meeting Event Planners - printing name badges for participants (must know how to merge documents in order to print badges and labels)
  • Must be able to reconcile the invoices from the Event Meeting and enter the expenses into the expense system (Chrome River)
  • Some basic accounting and reconciliation will be required
  • Basic phone skills – ability to answer basic questions, take messages, forward calls, respond to general client inquiries Opening Boxes and organize items/packing and mailing boxes for the events/organizing meeting and events storage room
  • Manage the department's general email; respond / follow up on email correspondence in a timely manner
  • Assisting meeting planners prep for conferences (projects, packing, shipping)
  • This is a very busy position, this person will not just be sitting answering phones (see all duties outlined in this description)
  • Execute instructions and request clarification when necessary
  • Provide courteous, timely service when addressing client questions and concerns
  • Speak clearly and concisely
  • Convey information clearly and effectively through both formal and informal documents
  • Constructively work under stress and pressure when faced with high workloads and deadlines.
  • Works cohesively and cooperates with others
  • Ability to work independently with minimal supervision


Skills

  • Must be extremely organized and focused
  • Time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines
  • Intermediate skills with MS Office suite, especially Microsoft Excel - candidate must know how to merge 2 different reports within the tool Database Mgmt.
  • Basic mathematical calculations
  • Microsoft Outlook
  • Must be able to lift and move boxes
  • Experience with handling expenses, paying invoices, and reconciliations
  • Phone skills- answering phone and transferring calls professionally
  • Prior experience working with Event Planning Teams is a plus


Education: Minimum of High School Diploma or Equivalent Skills and Experience


Required Skills:

TIME MANAGEMENT

ADMINISTRATIVE SUPPORT

CORRESPONDENCE

CUSTOMER SERVICE

Additional Skills:

CLERICAL

CUSTOMER SERVICE ORIENTED


Languages:

English

Read

Write

Speak


# of Positions: 1


Location:

St. Petersburg, FL


Schedule:

Start Date: asap in April

Estimated End Date: 08/02/2024

Hours Per Week: 40.00

Hours Per Day: 8.00