Administrative Assistant

4 weeks ago

Saint Petersburg, United States City of St. Petersburg Full time $52,161 - $82,598

This is important, highly difficult, administrative work offering support to the Water Resources Technical Services Division. Work requires excellent customer service and interpersonal skills and extensive expertise in organizational efficiency; highly skilled use of a personal computer to prepare and maintain various spreadsheets, databases, compose, proof, edit and revise correspondence, memoranda, and reports; skilled handling of a multi-line telephone system. Work includes conducting research using various database programs and/or Internet applications; compiling and tracking division statistical trends and reports for management; processing payroll; meeting with the public, city employees and management; providing management with suggestions to improve operations and procedures; tracking and maintaining division inventory of assets, equipment, uniforms and placing orders when needed; providing assistance with division budget monitoring and preparation; assisting with special division projects; and performing file maintenance and invoice payables functions for the division. An employee in this class must be able to exercise considerable independent judgment and exercise a high degree of professional discretion and tact when handling sensitive or confidential information, serving internal and external customers, answering routine and in-depth questions regarding organizational programs, policies and procedures, and handling complaints.

Salary: $52,161 - $82,598

Close Date: 12-12-2024 (11:59 PM)

To Qualify Minimum Qualifications
  • Have a valid Bachelor’s degree in public administration or business administration - or – the combination of a valid high school diploma/GED and substantial relevant work experience.
  • Be highly proficient in the use of a personal computer including database and digital content management.
  • Have experience and/or knowledge of accounts receivable, billing, and invoicing.
  • Have at least two years of responsible experience in an administrative support position, preferably with a government entity and/or with a public utility.
  • Have advanced skills in Microsoft Office including Outlook, Word, Teams, Excel, and Adobe Acrobat.
  • Have considerable knowledge of business English and a high level of expertise in proofreading and use of correct punctuation, spelling and grammar.
  • Be able to compose complete error-free correspondence and documents for a variety of target audiences on behalf of the department.
  • Be able to understand and follow complex oral and written instructions.
  • Be able to communicate clearly and concisely, both orally and in writing.
Desirable Qualifications
  • Have some experience using Kronos to process payroll.
  • Have some experience using Oracle E-Business Suite.
  • Are able to efficiently and effectively multitask, responding to rapidly changing administrative demands.
  • Are able to effectively communicate with customers, Division staff, and on occasion in difficult situations, while maintaining a professional demeanor.
  • Are skilled at record keeping, document maintenance, and planning and organizing.
  • Are able to process procurement, print shop, and P-card orders.
  • Are able to work on budgets and coordinate training-travel.
  • Are able to coordinate and schedule Division meetings.
Selection Process

IMPORTANT APPLICATION INSTRUCTIONS: For purposes of employment, re-employment, promotion, transfer or demotion, the most qualified applicants will be selected to continue in the hiring process. At this point, any prior criminal records will be verified. A prior criminal record will not necessarily disqualify an applicant from employment. The City of St. Petersburg is committed to a Drug Free Workplace and compliance with the Department of Transportation (DOT) drug testing rules. Applicants may be required to successfully complete pre-employment drug testing and/or medical exams.

How To Apply

Apply online at www.stpete.org/jobs - Select Apply for Jobs/Register/View Job Postings. City employees must use the Current City Employee link or use a City computer to access iRecruitment Employee Candidate. The City of St. Petersburg is committed to affirmative action and equal opportunity employment, and encourages individuals with disabilities and veterans to apply for posted positions. In accordance with Chapter 295 of the Florida Statutes, qualified servicemembers/veterans and the spouses/family members of certain servicemembers/veterans receive preference/priority in employment. Eligible applicants are responsible to apply for Veterans’ Preference at the time of submission of any job application. Reasonable accommodations may be made for qualified individuals with disabilities to apply, to interview for positions and to perform the essential job functions.

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