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Assistant Manager-Compensation and Benefits

2 months ago

Cambridge, United States Complete Staffing Full time

Assistant Manager-Compensation and Benefits

Under the general direction of the Vice President – Sr. Human Resources Manager, assists with the coordination and implementation of compensation and benefits programs in accordance with established policies, procedures and strategic goals.

We are looking for candidates with:

Bachelor’s degree or its equivalent through specialized course work and training
At least three years of experience in Human Resources including compensation, payroll processing and benefits administration. Experience with ADP preferred; experience with other payroll/HRIS software helpful.
At least one year of supervisory experience
Must be detail-oriented and have excellent organizational, analytical, problem solving and verbal communication skills
Strong written communication skills, which includes the ability to draft correspondence, memos and letters
Diligent in resolving issues as they arise, determining root cause and implementing preventive measures
Ability to perform a variety of tasks simultaneously while adhering to deadlines
Working knowledge of Microsoft Word
Proficient with Microsoft Excel

Essential Job Functions:

Responsible for preparing and processing payroll. Ensures compliance with wage and hour regulations. Prepares and maintains related documentation to support payroll entries. Maintains the payroll system, assisting with upgrades and administration as needed. Administers and monitors the payroll system home page, ensuring that information posted falls within established guidelines. Reviews payroll entries for accuracy and troubleshoots payroll discrepancies. Creates payroll reports as needed. Assists with the year-end payroll process. Ensures that payroll tax issues are resolved and that payroll taxes are paid in compliance with State and Federal law by working directly with the payroll vendor.
Administers employee benefit programs. Determines employee eligibility and manages all benefit enrollments in a timely and accurate manner. Reviews and approves benefit invoices confirming accurate enrollment. Maintains benefit enrollment records and prepares reports as needed. Assists employees with benefits related questions. Coordinates the benefits’ open enrollment process.
Communicates benefit plans to employees through the creation and distribution of materials. Uses technology to enhance self-service platform for dissemination of information. Reviews benefit changes and enrollments to ensure vendor benefits systems are updated with current information. Keeps abreast of regulations that may affect compliance and informs HR Officer of concerns as needed. Initiates preparation and control of the timely filing of all 5500 tax filing reports. Amends, distributes and tracks all summary plan descriptions, summary material modifications, and summary annual reports.
Supports wide wellness initiatives and administers employee benefit programs as needed. Assists employees with benefits related questions.
Assists in administering the compensation programs, including position descriptions, salary charts used for market comparison, salary structures, performance appraisal program, etc. Supports Managers in execution of performance management process. Completes external compensation and benefits surveys as needed.
Maintains FMLA and medical files, ensuring that all records are complete and accurate in accordance with regulations. Responsible for managing paid time off benefits in accordance with related policies, ensuring the balances and accruals are accurate.
Assists with the upkeep of personnel files and records for all employees. Files employee documentation as needed.
Responsible for preparation and maintenance of all department invoices relating to area of responsibility and ensures proper procedure for payment. Assists with maintaining the budget for the Division. Creates monthly variance reports and submits to accounting in a timely manner
Serves as a resource by creating a variety of customized payroll reports and related procedures when requested by management. Assists with gathering information for internal and external audits and exams. Monitors results of operational audits and ensure operational preparedness for audits and regulatory examinations. Ensures compliance with established policies, procedures, and laws and regulations.
Proactively manages reconciliation of General Ledger with Accounting team.
Assists with the shift to the digitization of HR files.
Maintains confidentiality/security of information in compliance with company policy, legal requirements and functional expectations.