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Executive Assistant

4 weeks ago

Washington, United States Addison Group Full time

Job Title: Executive Assistant/Office Manager

Location: Washington, DC (On-site, 4-5 days per week)

Industry: Software Development / AI Technology

Pay: $100,000 annually

About Our Client:

Addison Group is partnering with an innovative and rapidly growing AI technology company that provides data analytics and intelligence solutions to government agencies. As they expand their U.S. presence, they are looking for a highly skilled Executive Assistant/Office Manager to support their leadership team and help build a strong operational foundation in their new Washington, DC office.

Job Description:

The Executive Assistant/Office Manager will play a crucial role in ensuring smooth day-to-day operations while supporting executive leadership. This position requires a high level of organization, adaptability, and discretion, as well as the ability to work in a fast-paced, dynamic environment.

Key Responsibilities:

  • Executive Support:
  • Manage complex calendars and scheduling for senior executives
  • Coordinate and book domestic and international travel arrangements
  • Handle expense reports and track reimbursements
  • Prepare meeting materials and assist with presentations
  • Act as a key liaison between executives and internal/external stakeholders
  • Office Management:
  • Oversee daily office operations, ensuring an efficient and organized work environment
  • Coordinate logistics for meetings, events, and industry tradeshows
  • Manage office supplies, vendor relationships, and general administrative tasks
  • Collaborate with international EA and OM teams to streamline operations

Qualifications:

  • Experience: Minimum 5 years in an Executive Assistant role supporting leadership at a START-UP. They will be the 3rd employee of this office
  • Technical Skills: Proficiency in Microsoft Office; HubSpot experience preferred
  • Soft Skills: High emotional intelligence (EQ), excellent communication skills, and the ability to work effectively with different personalities
  • Languages: Spanish proficiency preferred; additional language skills are a plus

Additional Details:

  • Type: Full-time, Permanent
  • Start Date: ASAP (Targeting April 1)
  • Interview Process:
  1. Round 1: In-person meeting with the Co-Founder and Managing Director (culture fit assessment)
  2. Round 2: Virtual interview with the Senior Executive Assistant (role deep dive)
  3. Final Round: In-person interview with the CEO (back-to-back interviews)
  • Hours: Monday – Friday, 8:30 AM – 5:30 PM
  • Background Check Requirements: Criminal (local, state, federal), Education Verification, Employment Verification

Perks:

  • Opportunity to join a cutting-edge AI company in growth mode
  • High visibility role with potential for advancement into senior operations positions
  • Collaborative and fast-paced work environment
  • Networking opportunities with executives in both the U.S. and international offices

This Company is an Equal Opportunity Employer. They provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. This Company complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.