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Executive Assistant

4 weeks ago

Washington, United States 24 Seven Talent Full time

Our client, a think tank in DC, is seeking a highly organized and proactive Executive Assistant to support the president in a full-time capacity. This role is essential in ensuring the smooth operation of our executive office and will involve managing schedules, coordinating meetings, and facilitating communication across departments. The ideal candidate will be detail-oriented, possess excellent communication skills, and have the ability to handle confidential information with discretion.

Responsibilities:

• Manage the executive calendar, scheduling appointments and meetings while prioritizing conflicting demands.

• Prepare and organize materials for meetings, including agendas, presentations, and reports.

• Act as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow-up.

• Handle travel arrangements, including booking flights, accommodations, and itineraries for the executive team.

• Assist in project management by tracking deadlines, deliverables, and progress on key initiatives.

• Maintain organized files and records, both digital and physical, ensuring easy access to important documents.

• Perform various administrative tasks as needed to support the executive team and overall organizational goals.

Qualifications:

• Bachelor's degree or equivalent experience preferred.

• Proven experience as an executive assistant or in a similar role supporting senior management.

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.

• Exceptional organizational skills with the ability to multitask effectively in a fast-paced environment.

• Excellent written and verbal communication skills.

• Ability to maintain confidentiality and handle sensitive information with integrity.