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Senior Administrative Division Director

2 months ago

Palo Alto, United States Stanford Blood Center Full time

The Department of Pediatrics, Division of Pediatric Cardiology is seeking a Senior Administrative Division Director (CDM4) to provide strategic leadership for administrative and operational functions for a large, complex division exercising delegated authority for programmatic decisions. Achieve research, teaching and clinical missions and goals typically through professional and/or managerial staff.

The Division of Pediatric Cardiology is responsible for the diagnosis of congenital heart defects, performing diagnostic procedures such as echocardiograms, cardiac catheterizations, and electrophysiology studies, and for the ongoing management of the sequelae of heart disease in infants, children, adolescents, and adult survivors of congenital heart defects. The Division is actively involved in research aimed at diagnosing and treating both congenital and acquired heart disease in children. Finally, the Division is committed to educating the next generation of physicians and offers advanced training in all aspects of pediatric cardiology.

The Senior Administrative Division Director has a challenging and rewarding job working with an exceptional group of faculty and staff in a dynamic and friendly work environment. The Senior Administrative Division Director oversees and manages financial and administrative affairs of the Division of Pediatric Cardiology consistent with standards of performance that ensure University, School, LPCH, and Department business standards and objectives are met. The Senior Administrative Division Director plays a strategic role and advises the Division Chief to ensure compliance in all functional areas (i.e., Finance, Human Resources, Research Administration, Clinical Administration, Facilities, Health & Safety, Education & Student Affairs, and Faculty Affairs). This includes developing effective long-range plans, program development and administration; policy formulation; financial management; supervision of administrative staff; human resources management including health and safety compliance; and space and facilities management. The duties of this position are typically split between 30% operational and 70% strategic.

Duties include:
  • Direct staff, including managerial staff, and provide leadership to achieve goals and vision of the organization. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
  • Establish and manage clinical programs including outreach agreements and recruiting for new faculty, clinical educators, and instructors. Provide financial leadership to clinical programs to maximize clinical profitability. Establish measuring systems and tools to determine productivity of outreach agreements.
  • Partner with Chief and DFA in working with Hospital(s) and Clinics to develop business plans and programs; negotiate and monitor funds flow and productivity targets. Recommend and develop strategies for clinical cost accounting, revenue management and productivity reporting.
  • Represent the unit's needs in regard to research, clinical and service facilities, negotiate on behalf of the unit's current and future needs with the school and hospital(s)/clinic administration. Partner with Hospital(s) leadership on planning, satisfaction and goals.
  • May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
  • Independently initiate and create strategic plans for division(s) managed. Make recommendations that may impact the unit's academic, clinical and research capabilities. Identify and resolve strategic issues of substantial significance that affect the overall functioning beyond the immediate unit, consult and advise Chief and DFA.
  • Interpret, implement and ensure compliance with academic and administrative policies and procedures within the unit. Recommend new internal policies, guidelines and procedures.
  • Ensure the financial success of the division. Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting. Recommend and develop strategies for general cost containment, strategic investments, and growth management. Coordinate with the hospital(s) budgeting process, negotiate funds flow agreements. Negotiate funding with the hospital(s) for programmatic needs with the DFA.
  • Manage and coordinate grants and contracts for the division. Ensure compliance with institutional and external requirements.
  • Oversee staff in the management of all student, fellow, residency related activities and graduate program administration.
  • Establish business and administrative processes. Partner with faculty leadership on divisional and/or departmental affairs and advocate the unit's needs and goals to internal and external parties. Evaluate business processes and operational and/or financial effectiveness. Develop long-range business plans.
  • Make recommendations for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the DFA, Chief, Chair and/or Dean's Office regarding resources to support faculty activities and interests.
  • - Other duties may also be assigned

Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. The pay range for this position working in the California Bay area is between $130,600 to $215,102 based on commensurate experience and background.

DESIRED QUALIFICATIONS:
  • Advanced degree in Healthcare Administration, Business Administration, or related field.
  • Proven ability to define issues, strategically plan options and propose solutions, and effectively implement changes in a timely manner in a complex clinical (and research) environment.
  • Excellent written communication skills.
EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and seven years of experience in administrative and financial management, or a combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
  • Demonstrated leadership and supervisory, planning and change management skills.
  • Excellent strategic planning skills.
  • Exceptional negotiation and effective interpersonal skills.
  • Excellent planning and organizational skills.
  • Excellent communication skills. Able to influence people, solve problems, troubleshoot, think creatively and resolve conflicts.
  • Advanced financial expertise in accounting, budget planning, and financial forecasting.
  • Advanced expertise in grants and contract administration.
  • Advanced analytical and problem-solving skills.
  • Strong knowledge of industry standards and/or regulatory requirements.
  • Strong negotiation and effective interpersonal skills.
  • Advanced expertise in business and management computer applications and databases.
  • Demonstrated skills as a receptive listener, influential and persuasive and seeks to understand the differing sides of each situation. Makes decisions effectively and decisively.

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:
  • Occasional evening and weekend hours.
  • Frequent travel across campus locations and occasional travel to off-site locations.

~ All members of the Department of Pediatrics are engaged in continuous learning and improvement to foster a culture where diversity, equity, inclusion, and justice are central to all aspects of our work. The Department collectively and publicly commits to continuously promoting anti-racism and equity through its policies, programs, and practices at all levels. ~

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