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Human Resources Administrative Assistant

1 month ago

Farmington, United States Nemacolin Inc Full time
POSITION SUMMARY:

Here at Nemacolin, our associates know to "Expect the Unexpected" - You have come across the career opportunity where entertainment and excitement are the job description. This position must be committed to making every experience memorable all while having fun and relishing the incredible atmosphere of the resort.

As Human Resources Coordinator, you will be responsible for developing an environment that creates excitement for internal and external guests. In this position, you will also be responsible for assisting the Human Resources/Recruitment Office. This individual will provide clerical support and maintain correspondence files, inventories of office supplies, assigned projects, on-boarding processes, and spreadsheets. This individual will also relieve the Human Resources/Recruitment office of administrative details. The Human Resources Coordinator also can exercise good judgement in a variety of situations - utilizing strong written and verbal communication skills while balancing multiple competing priorities.

ESSENTIAL FUNCTIONS:

(The following statements are intended as general illustrations of the work in this job class and are not all-inclusive for this position.)

  • Deliver internal and external guest service the Nemacolin way. Goes above and beyond - whether for an associate or guest.
  • Maintains office administrative duties, including answering phones; making appointments, greeting visitors (including determining nature of business); composing and sending correspondence; sorting, preparing and prioritizing mail; and maintaining files to ensure effective preparation of materials, on-boarding new associates, flow of information, and management of schedule to allow the Human Resources team the ability to most efficiently utilize time for matters relevant to the successful operations and management of Nemacolin resort.
  • Updates and maintains candidate information in the organizations Applicant Tracking System.
  • Maintains and creates a warm, welcoming, and inviting experience into the Recruitment office with positivity, energy, and enthusiasm.
  • Conducts pre-employment screening (drug test, background) as well as maintaining the tracking spreadsheet of new associates attending orientation to ensure a smooth and seamless on-boarding process.
  • Interacts with candidates to ensure a successful onboarding experience for all new associates.
  • Ensures the Recruitment/Human Resources office always has someone on-hand to assist with any associate questions.
  • Answers the Human Resources phone line and transfers calls to appropriate parties as needed.
  • Responsible for creating and distributing associate change announcements (promotions, transfers, etc) with the entire resort through various channels of communication.
  • Oversees payroll reports, uniform deductions, name plates, associate badges, etc. for all new associates.
  • Processes all new hires and rehires, I-9's, and verifies appropriate documentation to federal compliance.
  • Acts as a concierge to new associates relocating to the area and assist with the onboarding and relocation process.
  • Creates, runs, and modifies reports as needed; executes software downloads to the ID badge system to update employee records; generates periodic reports on a daily, weekly, or monthly basis.
  • Purchases supplies and other items needed by department, authorizing purchase orders within guidelines to ensure timely procurement of necessary items.
  • Occasional meeting planning and coordinating of all the necessary materials.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion - often with deadline pressures.
  • Ability to use all required office equipment in an effective and efficient manner.
  • Excellent attention to detail and ability to multi-task in high-pressure situations.
  • Ability to compose, type, route, and file correspondence, etc.
  • Ability to communicate effectively and professionally with external contacts and all levels of associates.
  • Ability to work under high-pressure situations and maintain confidentiality.
  • Expert level communication skills - proper and professional written and verbal communication skills.
  • Able to review and comprehend all necessary documentation.
  • Expert at various computer applications and programs.
  • Demonstrates independent and advanced decision-making for complex problems by utilizing critical thinking, analysis and problem-solving.
  • Outstanding time-management skills, with proven ability to accomplish numerous tasks and challenging priorities in an effective and timely manner; demonstrated ability to execute on short-term, deadline-driven tasks daily, as well as important long-term projects requiring collaboration from multiple parties.
  • Ability to hand confidential information with discretion and tact.
  • Expert level in Microsoft Office (Outlook, Word, Excel, and PowerPoint) as well as Adobe Acrobat.
  • Other job duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
  • High school diploma or equivalent required.
  • Ability to complete skill testing with near perfect scores.
  • Knowledge of and ability to operate Microsoft Office Programs - Word, Excel, PowerPoint, etc.
  • Ability to perform basic mathematical functions.
  • Ability to transcribe dictation to typed copy.
  • Independently initiates, follows-up on, and complete assignments as well as special projects.
  • Ability to perform effectively in a fast-paced environment.
  • Strong organizational skills.
  • Ability to effectively perform multiple tasks.
  • Ability to interface professionally with business contacts and customers.
  • Strong understanding of hospitality industry helpful.
  • Demonstrates interpersonal sound judgment and decision-making skills in directing administrative tasks, using discretion when necessary, understanding the potential impact on the department.


These skills and abilities are typically acquired through the completion of a high school diploma or equivalent, as well as through a minimum of 1 year of experience in a secretarial or administrative capacity. Prior Human Resources experience is preferred but not required.

This job description cannot possibly include a complete comprehensive listing of all the activities, duties or responsibilities that may be required by the organization and/or members of management. It reflects management's assignment of essential functions, but it does not prescribe or restrict the additional tasks that may be required.

(Keywords- Human Resources, Human Resources Coordinator, HR Coordinator, Uniontown, Morgantown, West Virginia, Pennsylvania)