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Payroll Coordinator

2 months ago

cleveland, United States Hunter International Recruiting Full time

The Payroll Coordinator will be responsible for ensuring the accuracy of all financial reporting. This position requires maintaining a high level of confidentiality and security. The coordinator helps maintain precise processing and reporting and collaborates closely with other departments to ensure that financial data is accurately recorded and reported per regulatory requirements and company policies.


Payroll Coordinator Responsibilities:

  • Process bi-weekly payroll for all company employees, including the calculation and management of garnishments maintaining compliance with relevant regulations and company policies.
  • Rotates responsibilities between primary and backup payroll duties to ensure seamless operations.
  • Reviews and processes union initiation fees and dues.
  • Collaborates with HR to ensure accurate employee records and timely updates and complete payroll-related-changes.
  • Assist employees in updating their direct deposit information and tax withholdings, ensuring timely and accurate changes.
  • Respond promptly to inquiries regarding payroll, garnishments, direct deposits, and tax matters.
  • Retrieve General Ledger (GL) downloads from Dayforce and review them for accuracy before uploading them to Solomon.
  • Complete the payroll monthly bank entries for all companies.
  • Complete the payroll Accrual for all companies, monthly and annually.
  • Update the Monthly full-time equivalent (FTE) Report.
  • Ensures that all workers' compensation true-up processes are completed, along with any other necessary filings related to payroll.
  • Complete Canopy Payroll processing.
  • Complete monthly reconciliation of the payroll accounts.
  • Assist in conducting payroll 401k audit reviews throughout the year.
  • Aid in performing self-audits of payroll data and 401k deductions.
  • Provide backup assistance for monthly payroll-related AP disbursement check requests.
  • Process Canopy's accounts payable by accurately recording and tracking all incoming invoices and outgoing payments.


Payroll Coordinator Requirements:

  • High School Diploma/GED
  • Associates degree in related field preferred
  • At least two (2) to four (4) years related experience
  • Dayforce experience preferred
  • Understanding of federal and state payroll laws, tax regulations, and compliance requirements.
  • Familiarity with Generally Accepted Accounting Principles (GAAP) and basic accounting practices.
  • Proficiency in payroll and accounting software (e.g., QuickBooks, Dayforce, SAP).
  • Knowledge of data analysis techniques and tools for interpreting financial data.
  • Ability to meticulously review payroll data and financial reports to ensure accuracy.
  • Strong organizational abilities to manage multiple responsibilities and deadlines effectively.
  • Excellent verbal and written communication skills for interaction with employees, management, and external stakeholders.
  • Ability to identify issues and develop effective solutions to payroll and accounting challenges.
  • Competence in prioritizing tasks and managing time efficiently to meet payroll deadlines.
  • Ability to analyze financial information and identify trends or discrepancies.
  • Capability to maintain confidentiality regarding sensitive payroll and financial information.
  • Ability to work collaboratively with other departments, such as HR and finance, to streamline processes.
  • Flexibility to adjust to changing regulations, technologies, and organizational needs.
  • Comfortable using spreadsheets (e.g., Microsoft Excel) and other software tools for data management and reporting.