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Sales Coordinator

1 month ago

Charlottesville, United States LTD Hospitality Full time

LTD Hospitality Group is seeking a Sales CoordinatorThe ideal candidate for this role is an organized, detail-oriented individual with excellent communication skills, both written and verbal. They should have at least one year experience in hospitality and be able to multitask effectively while maintaining a professional demeanor under pressure. With proficiency in various software systems and the ability to handle complex administrative tasks, they will manage sales leads, prepare reports, and support both the sales and reservations teams. The candidate should be proactive, resourceful, and able to work independently, ensuring smooth operations across departments. A positive attitude and excellent interpersonal skills are essential for success in this customer-facing role Job Objective:Responsible for the administrative support functions of the sales team and serves as a liaison to the clients to ensure guest satisfaction. The Sales Coordinator accurately completes a variety of administrative duties requested by colleagues within the Sales and Front Office Departments to provide timely and professional service to our guests. Duties and Tasks:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the requirements listed below are representative of knowledge, skills and or ability required.1) Daily logging and distribution of all incoming sales and catering leads, gathering all relevant details to assist the Director of Sales to respond in a prompt manner.2) Professionally answer phone calls to the sales office and accurately takes messages, as applicable•Conceptualize, draft and send well-constructed and professional correspondence including proposals, contracts, etc. for assigned sales managers•Ensure that all correspondence is 100% accurate and specific to each client•Create and distribute reports necessary for the department in a timely manner including End of Month Sales Reports, Group Pace Reports, Group Resume and BEO Packets, etc.•Processing deposits, invoicing and posting payment for Catering and Group Contracts•Assist with filing and closing out events/groups (posting points, adding notes, etc.)•Maintain account files and ensure all information is included in the file (i.e. contracts, turnover checklists, post-convention reports, etc.)•Enter group information (sites, resumes, banquet event orders, etc.) into CRM•Accurately block function space in CRM for future group bookings•Assist with hosting property tours, familiarizing customers and potential customers with property features, products and services.•Input amenities into appropriate system for VIP clients and processes paperwork•Provide support to reservations team with entering individual and group block reservations into property management system•Assist with additional office coverage when necessary•Maintain positive inner-hotel relationships with all hotel departments to expedite efficient communication.•Maintain an organized professional-looking office environment. Ensure work area is clean and clear of debris or any objects that can obstruct the job duties from being performed safely, efficiently, and effectivelyRequired Knowledge, Skills and Abilities (KSAs):To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the requirements listed below are representative of knowledge, skills and or ability required•Prefer at least one year of hospitality experience.•The ability to effectively communicate with guests and coworkers in a friendly and positive manner. Professional, responsive, and a positive work attitude. Approach all encounters in an attentive, friendly and service-oriented manner. Strong verbal skills and the ability to communicate professionally.•Work with different levels of management and associates as a team player.•Work independently without direct supervision.•Show initiative, strive for excellence, accept responsibility and be goal oriented.•Must have excellent computer skills with knowledge to create and maintain spreadsheets, reports and work with multiple brand systems.•Excellent writing skills including proper spelling, grammar, and punctuation. Attention to detail.•Excellent verbal communication skills for both telephone and in-person interaction with clients.•Able to multitask and prioritize departmental functions to meet deadlines. Resourceful, flexible, and well organized.•Able to maintain filing systems and complex databases.•Maintains confidentiality and security of all hotel information and internal documents.•Lightspeed/Galaxy, Opera/Concerto, Delphi or Fosse system knowledge, Microsoft Office knowledge/skills required, prefer excel experienceLTD Hospitality Group has taken pride in superior hotel development and management for more than 30 years and is a recognized leader managing top-performing brands under Marriott, Hilton, Hyatt and InterContinental Hotel Group flags.LTD's core values focus on people, relationships and opportunities. The LTD culture was established by the founding partners and to this day continues to guide the successful performance and profitability of our hotels, while maintaining the highest standards of quality, service and cleanliness.The greatest key to our success is our people. Our diverse team of associates is responsible for creating a distinctive experience that keeps our customers coming back. We recognize that our people are our most valuable asset and are committed to investing in them. We provide comprehensive training, as well as career advancement opportunities for all of our associates. We also offer competitive benefits to ensure that a career at LTD is satisfying and rewarding in all aspects.Benefits:Medical, Dental, Vision & 401 (k) with company matchVoluntary Short TermLife & Accidental Death InsuranceHotel DiscountsPaid Time OffTraining and Development Opportunities and Much MoreFor more information about joining the LTD family, please visit www.ltdhospitality.com . We look forward to hearing from youLTD is committed to providing equal employment opportunity in all aspects of employment to all applicants and employees, regardless of age, color, race, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, disability, veteran status, genetic information or other legally protected statusBE A PART OF SOMETHING GREATWe are a family company. Our strength is in our people, and we are proud to have built a team dedicated to excellence and service. Opportunity is one of our core corporate values. That's why we believe in giving members of the LTD team their own opportunities to grow and advance in their careers, with exciting new initiatives happening all of the time.CURRENT OPENINGSLTD Hospitality Group is currently seeking qualified candidates with a passion for the hotel business. Those willing to share our dedication to exceptional customer service should apply.