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Administrative Assistant

2 months ago

palm beach gardens, United States AppleOne Employment Services Full time

Job Title: Contract Coordinator


About Us:

Our client is a leading real estate development company dedicated to crafting exceptional single-family homes and condominium communities. With a commitment to excellence and customer satisfaction, we are driven by innovation and a passion for creating homes that inspire.


Position Summary:

As a Contract Coordinator, you will play a pivotal role in supporting our Contract and Closing Manager in the efficient management of real estate sales documents and transactions. This role involves handling various clerical tasks related to contract and closing procedures, ensuring meticulous attention to detail and adherence to company policies.


Essential Duties and Responsibilities:

- Manage all aspects of purchase and sale agreements for single-family homes and condominium communities.

- Monitor and follow up on pending and approved sales, ensuring timely completion.

- Handle data entry and processing functions related to sales and closings.

- Audit and ensure agreements are executed in accordance with company policy.

- Assemble purchase agreement documents and maintain electronic lot files.

- Ensure proper filing and management of sales and closing documents.

- Coordinate with various departments and external parties involved in the sales process.

- Prepare and distribute reports as assigned.

- Handle shipping of documents and packages as required.

- Initiate, receive, and respond to phone calls and correspondence.

- Perform other duties as assigned.


Required Job Knowledge, Skills, and Abilities:

- Excellent analytical, problem-solving, and organizational skills.

- Ability to manage multiple priorities with limited supervision.

- Proficiency in Microsoft Office (Word, Excel, Outlook, Power Point).

- Effective communication skills, both verbal and written.

- Commitment to integrity, company values, and customer-focus.

- Professional appearance and demeanor.

- Familiarity with CRM software and customer service software.

- Ability to interpret various work documents related to real estate transactions.


Education and/or Experience:

- Two to four years of related experience in a similar administrative position.

- Associate Degree or above in a related field preferred.


Working Environment:

Join our fast-paced, growth-focused, and dynamic team environment where accuracy and meeting strict deadlines are paramount. If you thrive in a challenging yet rewarding atmosphere and possess the required skills and experience, we invite you to apply for this exciting opportunity.