Administrative Assistant

2 weeks ago


Sacramento, United States Hire Up Staffing Services Full time
Hire Up Staffing is hiring for an Administrative Assistant for a well known Marketing Company located in Sacramento, CA.

Schedule: M-F 8AM-5PM with Remote Fridays
Pay: $45k-$55k

Responsibilities:

Answer and direct phone calls: Manage incoming calls, take messages, and redirect calls as needed.

Greet and assist visitors: Welcome visitors to the office, provide assistance, and direct them appropriately.

Manage correspondence: Handle incoming and outgoing mail, emails, and faxes. Draft, edit, and format documents, letters, and reports.

Schedule and coordinate appointments: Manage calendars, schedule meetings, and coordinate appointments for managers and team members.

Maintain office supplies: Monitor inventory levels, order supplies, and ensure adequate stock is available.

Organize and maintain files: Establish and maintain filing systems, both electronic and physical, ensuring information is easily accessible.

Assist with travel arrangements: Arrange travel itineraries, accommodations, and transportation for staff as required.

Document Preparation: Drafting, editing, and formatting documents such as presentations, reports, renewal contracts and proposals.

Prepare meeting materials: Compile and distribute meeting agendas, documents, and presentations. Take minutes and distribute to attendees as needed.

Perform data entry and database management: Input data accurately into databases, spreadsheets, and other systems. Maintain and update records as necessary.

Provide general administrative support: Assist with photocopying, scanning, faxing, and filing. Handle basic bookkeeping tasks such as expense tracking and invoice processing.

Requirements:

Proven experience as an administrative assistant or similar role.
Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
Willing to cross train in different departments
Excellent communication skills, both verbal and written.
Strong organizational and time management abilities.
Attention to detail and accuracy in work.
Ability to prioritize tasks and manage multiple deadlines.
Discretion and confidentiality when handling sensitive information.
Bachelor's Degree: REQUIRED
Interested in this position? Apply today

#indhp

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