Executive Assistant

2 weeks ago

Elk Grove, United States Orsini Healthcare Full time

About Orsini Specialty Pharmacy

Providing patients with comprehensive and compassionate care since 1987, Orsini Specialty Pharmacy is a leader in rare diseases and gene therapies. Orsini partners with biopharma innovators, healthcare providers, and payors to support patients and their families in accessing revolutionary treatments for rare diseases. Through integrated pharmacy distribution, patient services, clinical management and convenient home infusion services, Orsini delivers customized solutions that simplify how patients connect to advanced therapies. Orsini's high-touch care model centers on experienced and trained therapy care teams that provide personalized patient care to ensure that No Patient is Left Behind. Orsini Specialty Pharmacy holds accreditations with the Accreditation Commission for Health Care (ACHC), The Joint Commission, URAC and NABP. Orsini has earned URAC's Rare Disease Pharmacy Center of Excellence Designation and ACHC's Distinction in Rare Diseases and Orphan Drugs.

Our Mission

Orsini is on a mission to be the essential partner for biopharma innovators, healthcare providers, and payers to support patients and their families in accessing revolutionary treatments for rare diseases. Through our integrated portfolio of services, we seek to pioneer comprehensive solutions that simplify how patients connect to advanced therapies while providing holistic, compassionate care so that No Patient is Left Behind.

LIVE IT Values

At the heart of our company culture, the Orsini LIVE IT core values serve as guiding principles that shape how we interact with each other and those we serve. These values are the driving force behind our commitment to excellence, collaboration, and genuine care in every aspect of our work.

Leading Quality, Integrity, Valued Partner, Empathy, Innovation, Team-First

POSITION SUMMARY

The Executive Assistant will play a pivotal role in supporting the executive team and ensuring the efficient functioning and activities of the office. This dynamic position requires a self-motivated individual with a keen eye for detail, exceptional organizational skills, and the ability to handle a diverse range of responsibilities. The successful individual will serve as a central point of contact for executives, coordinate office activities, and contribute to the overall effectiveness and productivity of the organization.

This role demands a proactive professional who can seamlessly balance executive support tasks with the day-to-day management of office operations. The ideal candidate will be a strategic thinker, capable of anticipating needs, and adept at problem-solving. The Executive Assistant will contribute to a positive and collaborative work environment, fostering effective communication and ensuring that the office runs smoothly.

REQUIRED KNOWLEDGE, SKILLS, & TRAINING:

* High School diploma required, bachelor's degree in business administration or related field preferred.
* At least four years of related administrative and clerical experience required.
* Proven experience as an executive assistant or similar role, supporting C-level executives or senior leadership.
* Strong organizational and time-management skills with a proven ability to meet deadlines.
* Excellent written and verbal communication skills, with a keen attention to detail.
* Proficient in Microsoft Office Suite and other relevant software applications.
* Ability to maintain confidentiality and handle sensitive information with discretion.
* Detail-oriented and capable of multitasking in a fast-paced environment.
* Experience in project management.
* Extensive knowledge of office management procedures.
* Excellent interpersonal skills and the ability to build relationships with diverse stakeholders.
* Knowledge of basic accounting principles.
* Previous experience in Pharmaceuticals is a plus.

ESSENTIAL JOB DUTIES:

Executive Support

* Provide comprehensive high-level administrative support and assistance to the executive team, including calendar management, travel arrangements, and meeting coordination.
* Draft and edit correspondence, reports, and presentations for executive review.
* Conduct research and compile information as needed for executive decision-making.
* Prepare and coordinate materials for meetings, including agendas, presentations, and reports.
* Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.
* Assist with research and information gathering on various projects and initiatives.
* Performs additional duties as assigned by executives.

Document Management

* Organize and maintain confidential files and documents.
* Assist in the preparation and distribution of reports, presentations, and other materials.
* Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

Team Collaboration

* Collaborate with team members to support cross-functional projects and initiatives.
* Act as a resource for office-related inquiries and provide assistance as needed.
* Performs other related duties as assigned.

EMPLOYEE BENEFITS:

* BCBSIL Medical
* Delta Dental
* EyeMed Vision
* 401k
* Accident & Critical Illness
* Life Insurance
* PTO, Holiday Pay, and Floating Holidays
* Tuition Reimbursement

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