Executive Assistant to the President

4 weeks ago

Jacksonville, United States Illinois College Full time

Job Details

Level: Experienced

Job Location: Illinois College - Jacksonville, IL

Position Type: Full Time

Education Level: Bachelor's Degree

Salary Range: Undisclosed

Travel Percentage: Negligible

Job Shift: Day

The Executive Assistant to the President manages the President's Office, supports all aspects of the work of the President of the College and the Board of Trustees, and serves as a liaison between the President's Office and internal and external constituencies. Embodying the philosophy of enlightened hospitality, the Executive Assistant projects a positive, professional image in representing the President's Office and Illinois College.

Essential Functions:

The following list of duties is meant to be representative of the work performed in this position. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related or a logical extension of position responsibilities.

* Manage operations of the President's Office, including the President's daily schedule and related activities (e.g., preparation for meetings, travel plans), the operating budget, a broad range of communications and correspondence, and interactions with internal and external constituencies
* Support the work of the Illinois College Board of Trustees, including organizing all materials for Board and Committee meetings (e.g., preparing minutes and other materials, managing the online Board portal); facilitating communication with Board members; and coordinating meeting logistics through collaborating with Campus Events, IT, and others as necessary
* Support the work of the Board Officers and Governance Committee Chair, and maintain official documents in collaboration with the Illinois College Archives
* Collaborate with executive and senior leaders to track achievement of institutional goals
* Support the President's fundraising and stewardship activities (e.g., execute, manage, and track communications and correspondence)
* Manage the President's Residence (Barnes House) and events held at the residence in partnership with Campus Events and Facilities Management
* Partner with the Provost and Dean of the College and Executive Assistant to the Provost to ensure smooth campus operations when the President is not on campus

Qualifications:

* Bachelor's degree required
* Demonstrated successful experience in an administrative role
* Excellent oral and written communication skills
* Intercultural competency; ability to work with individuals from diverse backgrounds
* Ability to develop and maintain collaborative working relationships, engage in creative problem-solving, research possible solutions for achieving results, and extend enlightened hospitality
* Demonstrated desire to work in a fast-paced environment and the organizational skills required to effectively manage multiple projects simultaneously with attention to detail and deadlines
* Interest in learning new software applications and intermediate-level ability to utilize Microsoft Office and Google, including Word, Excel, PowerPoint, Google docs, Google Calendar and Gmail
* Ability to prioritize tasks
* Ability to maintain confidentiality and deal with sensitive information
* Availability to work some weeknights and weekends

Additional Job Details:

Job Title: Executive Assistant to the President

Department: Office of the President

Reports to: President

Status: Full-time, Salaried, Exempt

About Illinois College:

Illinois College is a residential, private liberal arts college located in the heart of Illinois, 70 miles northeast of Saint Louis, Missouri, and 30 miles west of Springfield, the capital of Illinois. True to its founding vision in 1829, Illinois College is a community committed to the highest standards of scholarship and integrity in the liberal arts. The College develops in its students qualities of mind and character needed for fulfilling lives of leadership and service, fostering academic excellence rooted in opportunities for experiential learning while preparing students for lifelong success.

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