Office Coordinator

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Location: Downtown Chicago

Schedule: Onsite Monday - Friday, 8-5pm

Pay: $22 - 24/hr.

An Office Coordinator's duties include a broad range of complex tasks involving confidential or technical information. This position requires a person who can be responsible for prioritizing projects to meet multiple deadlines in a fast-paced, team-oriented environment.

Essential Functions and Responsibilities

* Address client and colleague complaints in a timely, courteous, and professional manner to ensure full resolution and client/customer satisfaction.
* Directly interact with janitorial or security staff to address and resolve complaints.
* Provide administrative support to Account Director and other team members as required.
* Create Purchase Orders in compliance with policies and procedures for Account Director and Operations Managers.
* Ensure Purchase Orders are receipted upon completion of work, investigate, and resolve unmatched logged vouchers and goods received not vouchered items.
* Support all staff by providing time keeping, CMMS matrix monitoring and correction, client reporting, Intranet site content management and other general office support.
* Facilitate meeting room reservations and set-ups; coordinate special events.
* Communicate information regarding events, facility issues, scheduled work and fire drills to all building occupants.
* Maintain database of site tracker information (property management, emergency contacts, service provider information, etc.).
* Track all client deliverables and ensure requests are completed timely by assigned team members.
* Answer main switchboard, directing calls to the appropriate extension.
* Maintain Conference Room Reservations using outlook software and assist with the booking of meetings and conferences.
* Monitor Room Reservations Mailbox, responding to and initiating service as needed.
* Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.
* Welcome interviewees and new hires. Notify their on-site contacts.
* Support conference room set-up services as needed, including booking, set-up, break-down, regular inspections, and occasional standby support as needed.
* Communicate A/V requests to the appropriate Site Service or Information Technology personnel.
* Assist with the administration of space audits, facility condition inspections, office move projects, and other initiatives as needed.
* Facilitate notification and custody of deliveries to reception for colleagues.
* Assure all guests are registered in compliance with security policies and guest badges are logged, collected, and maintained.
* Assure the visitors' entrance and reception area are well maintained. Initiate service requests to Building Management as needed to correct.

Skills and Knowledge

* Excellent customer service and relationship building skills
* Strong organizational, interpersonal, and communication skills
* working knowledge of Microsoft Word, Excel, PowerPoint, and outlook
* Ability to work with a diverse group of people including management and leaders.

Qualifications

* High School diploma or equivalent, some college preferred
* Minimum 3 years office related experience
* Strong organizational skills and problem-solving ability
* Demonstrates proficiency in Microsoft Office Suite

Location:

On-site -Chicago, IL

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

* 401(k) plan with matching company contributions


* Comprehensive Medical, Dental & Vision Care


* Paid parental leave at 100% of salary


* Paid Time Off and Company Holidays


* Flexible and Remote Work Arrangements may be available



JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

Accepting applications on an ongoing basis until candidate identified.