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Administrative Assistant I

1 month ago

Tulsa, United States AAON Full time

Job Details

Job Location: AAON Tulsa - Tulsa, OK

Position Type: Full Time

Salary Range: $15.71 - $23.56 Hourly

Job Shift: Day

Description

Job Summary: Provide administrative/clerical support to AAON Academy.

Essential Job Duties and Responsibilities:

* Interfaces with reps and contractors to register students for classes.
* Posts and updates class information online
* Organizes hotel rooms, lunches, and transportation for classes at all Academy training facilities.
* Prepares training materials such as binders, name badges, etc. at training facility.
* Records, prepares, and distributes post-class information such as test scores, certificates, etc.
* Prepares credit memos for accounting.
* Checks inventory and orders class materials.

Qualifications

Education and Experience Requirements:

High school diploma or equivalent. Proven experience as an administrative assistant is preferred.

Knowledge, Skills, and Abilities:

* Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Teams, and Outlook.
* Experience using SharePoint is a plus.
* Strong organizational and time management skills.
* Excellent communication, both written and verbal.
* Attention to detail and accuracy.
* Adaptability and willingness to take on a variety of tasks.

Work Environment:

* Ability to lift and move objects up to 20lbs.
* Ability to sit or stand for extended periods during working hours.
* Work may require occasional travel.

Disclaimer:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

Education and Experience Requirements:

High school diploma or equivalent. Proven experience as an administrative assistant is preferred.

Knowledge, Skills, and Abilities:

* Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Teams, and Outlook.
* Experience using SharePoint is a plus.
* Strong organizational and time management skills.
* Excellent communication, both written and verbal.
* Attention to detail and accuracy.
* Adaptability and willingness to take on a variety of tasks.

Work Environment:

* Ability to lift and move objects up to 20lbs.
* Ability to sit or stand for extended periods during working hours.
* Work may require occasional travel.

Disclaimer:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

Education and Experience Requirements:

High school diploma or equivalent. Proven experience as an administrative assistant is preferred.

Knowledge, Skills, and Abilities:

* Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Teams, and Outlook.
* Experience using SharePoint is a plus.
* Strong organizational and time management skills.
* Excellent communication, both written and verbal.
* Attention to detail and accuracy.
* Adaptability and willingness to take on a variety of tasks.

Work Environment:

* Ability to lift and move objects up to 20lbs.
* Ability to sit or stand for extended periods during working hours.
* Work may require occasional travel.

Disclaimer:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

Job Summary: Provide administrative/clerical support to AAON Academy.

Essential Job Duties and Responsibilities:

* Interfaces with reps and contractors to register students for classes.
* Posts and updates class information online
* Organizes hotel rooms, lunches, and transportation for classes at all Academy training facilities.
* Prepares training materials such as binders, name badges, etc. at training facility.
* Records, prepares, and distributes post-class information such as test scores, certificates, etc.
* Prepares credit memos for accounting.
* Checks inventory and orders class materials.