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Office Assistant

4 months ago

Ventura County, United States Ventura County Community College District Full time

This recruitment is being conducted to fill a temporary assignment and not being conducted to establish an eligibility list from which regular appointments will be made, as such this recruitment may close at any time. Employees hired in this capacity are considered at will and do not accrue property interest in the assignment and are not eligible for benefits. 

There is currently one temporary vacancy located at Moorpark College. This vacancy is 32 hours/week and will be supporting the Career Center. 

More information about the Career Center can be found here. 

This pool may also be used to fill temporary vacancies at the District Administrative Center (located in Camarillo), Oxnard College, and Ventura College.

WHAT YOU'LL DO: 

Under the general supervision of an assigned supervisor, perform a variety of office support, clerical, and routine secretarial duties of a general or specialized nature.

WHO WE ARE 

Equity, diversity, and inclusion are essential to our culture and the work that we do within the Ventura County Community College District (VCCCD). The VCCCD is a public community college district serving residents throughout Ventura County. The VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promote academic excellence. This creates an inclusive educational and work environment for its students, employees, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, the VCCCD is committed to recruiting and employing a diverse and committed group of faculty, staff, and administrators who are dedicated to the success of all college students. 

We encourage candidates who are equity-minded to submit an application for employment. We are designated Hispanic-Serving Institutions committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion. For the VCCCD, equity-mindedness refers to the perspective or model of thinking exhibited by practitioners who call attention to patterns of inequity in student outcomes.

 

The Ventura County Community College District ensures that all employees and applicants for positions will have equal opportunity for employment regardless of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability. 

Serve as receptionist for assigned area; receive office and telephone callers; provide general and technical information in accordance with established guidelines. E

 

Verify and review materials such as applications, records, files, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, files, and reports; collect and process appropriate information. E

 

Prepare, review, edit, and proofread a variety of documents and forms including general correspondence, agendas, requisitions, purchase orders, reports, minutes, and memoranda from rough draft, recordings, or verbal instruction; disseminate information as appropriate. E

 

Maintain accurate and up-to-date files and records for assigned areas; develop and monitor various logs, accounts, and files for current and accurate information; maintain and generate reports from a database or network system; verify accuracy of information and research discrepancies. E

 

Perform a variety of routine clerical accounting duties and responsibilities pertaining to financial record keeping and reporting; compile information and data for statistical and financial reports; check and tabulate data; maintain a variety of accounting records, logs, and files. E

 

Produce newsletters, brochures, technical handouts, and other specialized documents using desktop publishing software and other computer applications. E

 

Receive, sort, and distribute incoming and outgoing correspondence. E

 

Maintain office supplies and inventories; order, receive, and maintain office supplies and equipment; prepare requisitions, purchase orders, and work order forms. E

 

Maintain calendar of activities, meetings, and various events; schedule appointments; reserve facilities for specific uses. E

 

Assist in the preparation and distribution of meeting agendas and associated material; take and prepare minutes. E

 

Make reservations and travel arrangements; process a variety of travel and expense forms. E

 

Assist in training and providing work direction to student workers. E

 

Perform related duties as required.

 

E = Essential duties

 

 Any combination equivalent to:

 

Education:   Graduation from high school or evidence of equivalent educational proficiency.

 

Experience:   One year of responsible clerical experience involving public contact and the use of a computer and office applications OR two years of customer service experience that required the use of computer applications to enter and retrieve information.