Office Assistant

1 month ago

Dallas, United States Foresite Group LLC Full time
Division
Foresite Group, LLC

Position
Office Assistant

Location
Dallas

Description

Foresite Group is seeking qualified, energetic, and trustworthy candidates for a full time office assistant position for our Dallas, Texas office. This position is vital to the success of the company as it personifies the first impressions of the firm. Candidates must be courteous, welcoming, and professional. They must demonstrate high levels of motivation, flexibility, and positivity.

KNOWLEDGE, ATTRIBUTES, & ABILITIES
  • Knowledge of general office administration procedures and practices required
  • Ability to work well within a team-oriented, fast-paced environment is required
  • Must possess ability to prioritize multiple assignments across various teams
  • Proven ability to work well independently or as part of team
  • Demonstrated ability to learn new tasks and develop personally and professionally
  • Must have a positive, professional attitude
  • High level of self-motivation and drive

SKILLS
  • Excellent organizational and time management skills required
  • Outstanding written and verbal communication required
  • Must possess a high level of interpersonal skills and integrity to interface effectively with clients, vendors, employees and managers
  • Clerical and proofreading skills
  • Attention to detail
  • Critical thinking
  • Problem solving

SOFTWARE/EQUIPMENT
  • Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Capable of operating office hardware (printers, copiers, scanners)

RESPONSIBILITIES

Reception Duties:
  • Welcome, greet, and assist all visitors and clients
  • Answer phones and transfer calls to the appropriate associates companywide
  • Coordinate schedules for phone coverage during lunch, illness, and vacation periods.
  • Take and deliver messages as needed
  • Handle questions about the business
  • Maintain a pleasant appearance of the reception area and general office areas
  • Perform daily disinfecting/cleaning of high-touch surfaces throughout the office
  • Maintain visitor log; ensure compliance with completing required symptom screening for employees and visitors
  • Assist with scheduling, managing appointments, and updating shared calendars as needed
  • Accept and sign for packages and distribute mail
  • Create FedEx shipments and arrange courier services
  • Provide general project support as needed
  • Handle company vehicle maintenance and tracking

Office Administration:
  • Manage office inventory and establish purchasing and tracking procedures for tangible office supplies, services, and materials for multiple locations
  • Research and recommend the procurement of and arrange for maintenance of various types of office equipment for multiple locations
  • Act as liaison to property management to receive and deliver location specific information for various offices
  • Coordinate with external building and facilities managers to submit standard and non-standard maintenance requests, including requests for janitorial services
  • Send location-specific information to employees
  • Assist with setup/coordination of new office locations

General Admin Support:
  • Assist with preparation of various documents, forms and presentations
  • Assist with setup and preparation of workspace for new hires
  • Assist with organization and scheduling of company events

Hours: Monday - Thursday 8:00am - 5:30pm; Friday 8:00am - 3:00pm

Our competitive benefits package includes medical/dental/vision insurance, disability insurance, life insurance, professional development compensation, and 401k plus employer match.

Position Requirements

QUALIFICATIONS
Must be authorized to work in the U.S.

EDUCATION
High School Diploma (or equivalent)

EXPERIENCE
2 -5 years of professional office work experience in a customer service or administrative support role of varying responsibilities

CERTIFICATIONS
Valid Driver's License required

Full-Time/Part-Time
Full-Time

Exempt/Non-Exempt
Non-Exempt

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.

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