Officers Executive Assistant

2 weeks ago

Dallas, United States GBC Food Services Full time
Job DescriptionJob DescriptionDescription:

Job Overview:

The Executive Assistant at GBC Food Services, LLC serves as a pivotal role in supporting our executive leadership through a mix of high-level administrative tasks, strategic planning, and personal executive support. This role is ideal for a highly professional individual who can manage complex tasks, facilitate strategic initiatives, and handle personal tasks with discretion.

Supervisory Responsibilities:

May oversee lower-level staff or interns.

Key Responsibilities:

  • Manage and maintain executives' schedules, appointments, and travel arrangements.
  • Assist in the preparation of strategic plans and high-level presentations for executive leadership meetings and board of directors' gatherings.
  • Act as the point of contact between the executives and internal/external clients.
  • Handle confidential documents ensuring they remain secure and conduct research and prepare statistical reports as required.
  • Manage communications and correspondence (phone, voicemail, email, mail), ensuring accurate and timely messages are delivered.
  • Perform office and administrative duties to assist executive management which may include managing databases and information systems, implementing and maintaining procedures/administrative systems, and liaising with staff, suppliers, and clients.
  • Handle personal tasks for executives such as managing household staff, personal appointments, and family schedules.
  • Prepare and edit correspondence, reports, and presentations.
  • Performing errands as assigned by leadership.

Competencies:

  • Advanced organizational and strategic planning skills.
  • Exceptional professionalism and confidentiality.
  • Strong adaptability and capacity to manage high-pressure situations.

Required Skills/Abilities:

  • Advanced proficiency in Microsoft Office Suite and other office management tools.
  • Excellent managerial, communication, and negotiation skills.
  • Proactive problem-solving abilities.
  • High degree of discretion dealing with confidential information.

Education and Experience:

  • Bachelor's degree in Business Administration, Communication, or related field required; Master’s degree preferred.
  • At least five years of experience as an executive assistant or in other high-level administrative roles supporting C-level executives.

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • May involve handling of materials up to 20 pounds.

Work Environment:

  • This job primarily operates in a high-paced professional office environment. This role routinely uses standard office equipment such as computers, phones, and printers.
  • This job requires the availability to travel domestically & internationally with varying notice.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Opportunity Statement:

GBC Food Services, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

For Military Applicants:

We value the skills and experience military veterans bring to our team. We support the hiring of returning service members and military spouses.

Requirements:


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