Receptionist, Office Assistant

4 weeks ago

Dallas, United States CIM Group Full time
ABOUT CIM GROUP:CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest. Back in 1994, our three founders focused on projects in Southern California neighborhoods. Today, we are a diverse team of 1,000+ employees with projects across the Americas. Our projects have delivered jobs; created comfortable places to live, work, and relax; and provided necessary and sustainable infrastructure. Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact todayPOSITION PURPOSE: Position has overall responsibility for overseeing the reception desk - answering phones, greeting guests and providing a professional and welcoming experience at the main reception desk, while providing administrative support services to CIM’s corporate or regional offices.

ESSENTIAL FUNCTIONS:

Oversee reception desk - answer main phone line, screen and direct calls, greet guests, and receive incoming packages. Manage scheduling for conference rooms including coordinating catering services, meeting resources and logistics. Point of contact for office vendors including building security and janitorial staff. Manage office and kitchen inventory including ordering supplies within budget and from approved vendors as well as organizing and stocking supply room and kitchen. Maintain general corporate office equipment including fielding and coordinating requests for service calls. Collect, prepare, and submit corporate invoices under the direction of the manager. Handle non-urgent and urgent office matters. Assist in the new hire desk set-up process. Assist in assigning and tracking employee parking assignments and access cards. Other duties as assigned.

EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)

Bachelor’s degree is preferred. 1+ years of experience in a fast-paced office environment; corporate experience is preferred. Thoroughly proficient in MS Office: Word, Excel and Outlook. Friendly, people-oriented approach and the ability to interact effectively with customers and coworkers. A strong sense of ownership and initiative. 

KNOWLEDGE, SKILLS AND ABILITIES:

Professional demeanor when answering phone calls; ability to communicate to a wide variety of audiences including but not limited to vendors, maintenance, executive, investors, job candidates and other CIM staff members. Ability to transcribe messages accurately and input the data immediately. Ability to multitask and manage multiple activities by prioritizing them accordingly. Ability to use appropriate discretion and tact in dealing with clients, management, supervisors, staff and vendors. Ability to organize and prioritize tasks. Ability to take initiative, be well organized and the ability to effectively solve problems. Knowledge of answering multi-line phone system. Knowledge and experience with office equipment maintenance (photocopiers, mailroom, equipment, printers, scanners, etc.). Proficient with Microsoft Office software including Word, Excel, Publisher, and Outlook. Prior knowledge in Nexus, Yardi, Salesforce, and UKG is a plus.  What CIM offers CIM offers an enriched benefits program as well as a wide range of resources for eligible employees to thrive both inside and outside of work. Some of our benefits include:• Medical, dental, and vision• Company-subsidized Health Savings Account• Company paid life & disability• Pre-tax savings accounts• 401(k) match• Competitive vacation policy• Additional voluntary benefits• Paid time off for community service• Paid Parental Leave: Up to 12 weeksActual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required. The role is considered non-exempt so will be eligible for overtime pay in accordance with federal and state law. At CIM, this role has the potential to receive a discretionary bonus in addition to base salary. How We Feel About Diversity and Inclusion CIM Group is committed to bringing together humans from different backgrounds and perspectives, providing employees with a safe and welcoming work environment free of discrimination and harassment. We strive to create a diverse & inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace. *Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on CIM Group.  Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process. #LI-KO1

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