Executive Assistant
2 weeks ago
Hazen has outstanding opportunities for motivated, talented people that enjoy teamwork and collaboration, client service, and solving our clients' most difficult challenges. You will be supported by multiple mentors on projects and local office leadership.
Hazen and Sawyer is seeking a self-motivated and energetic administrative professional to join our Greenwood Village office. The ideal candidate is a team player and self-starter with exceptional organizational skills and the ability to work independently, as well as in a team environment. The ability to multi-task and be adaptable to changing priorities is essential to this position.
Responsibilities:
Executive Support
- Support Management Team
- Coordinate schedules to set meetings with others
- Keep track of requirements for licensure and continuing education
- Organize receipts and upload for Expense reports
- Coordinate with vendors, schedules, purchasing, budget, office layout/colors
- Maintain status and provide the service for contractual needs
HR/Recruiting Support
- Assist with scheduling interviews
- Assist with new hire onboarding and I-9 submissions
- Prepare for new hire with IT request/setup, phone number setup, desk space preparation, and ordering business cards and nameplates
- Ability to handle highly confidential information
Operations Support
- Responsible for general office upkeep, cleaning, organization, mail, etc.
- Plan, coordinate, and/or support activities and events
- Coordinate venues, vendors, budget, invite list, research activities
- Arrange catering for meetings and events
- Support clients contact list maintenance
- Coordinate travel arrangements for local staff or staff visiting local offices
- Responsible for equipment and supplies inventory and management
- Primary contact for building management, maintenance, safety, security
- Coordinate posts for Hazen's internal media site (the Hub) including new hire announcements, marriages, newborns, professional accomplishments, office/regional activities, etc.
Document Control
- Contract management (File and maintain project contracts)
- Document formatting
- Quality Assurance/Quality Control (QA/QC) and technical editing of documents
- Assist in printing and binding documents
Reporting / Invoicing
- Coordinate with Operations Manager and Project Managers to get invoices approved and to accounting
- Directed administrative support to the Project Managers and the Project Directors
Marketing and Business Planning
- Support general marketing efforts: Coordinate meetings, directed research, pull together marketing materials
- Support pursuit managers in updating the opportunity tracking tool
Proposal Coordination
- Work with engineers, scientists, and other technical staff to produce compliant and compelling stories
- Support copywriting and copyediting
- Assist with the creation and maintenance of project descriptions
- Assist with preparing resumes
Qualifications/Skills Required:
- Minimum 5 years' experience
- Excellent written and verbal communication skills, with ability to interact with a variety of staff, clients, and vendors.
- Strong multi-tasking skills - manage priorities, coordinate multiple/concurrent projects.
- Demonstrates strong work ethic; develops efficient work methods and is detail oriented.
- Proficiency in Microsoft Office Suite - Word, Excel, Outlook, PowerPoint, SharePoint.
- Proficiency with Adobe, Bluebeam, and Procore software is desirable, but not required.
- Prior experience in a professional services firm preferred. Experience in the engineering industry a plus.
Educational Requirements:
Associate's degree required. Advanced degree is preferred.
Benefits: 401k employer contribution, performance bonus, comprehensive medical, dental and vision insurance, employee assistance and wellness programs
-
Executive Assistant
2 weeks ago
Greenwood Village, United States Hazen & Sawyer Full timeExecutive Support. Support Management Team. Coordinate schedules to set meetings with others. Keep track of requirements for licensure and continuing education. Organize receipts and upload for Expense reports. Coordinate with vendors, schedules, pur Executive Assistant, Operations Manager, Project Manager, Executive, Support, Assistant, Construction,...
-
Executive Assistant
1 day ago
Greenwood Village, United States Lakeshore Talent Full timeJob DescriptionJob DescriptionLakeshore Talent is partnering with a Healthcare Data Tech company located in Greenwood Village, Colorado in their search for an Executive Assistant. This is a hybrid contract to hire opportunity, paying $30-$35 an hour.Overview: The Executive Assistant will provide comprehensive support to the CEO and President. This role...
-
Greenwood Village, United States Shane Co Full timeExecutive Preparation and Communication:Work closely with relevant internal personnel to keep executives well informed of upcoming commitments, deadlines and responsibilities, preparing information in advance if relevant, interacting with internal or Executive Assistant, Officer, Executive, Chief, Assistant, Customer, Retail, Business Services
-
Executive Assistant
2 weeks ago
Greenwood, United States State of South Carolina Full timeJob Responsibilities The Executive Assistant for University Advancement is responsible for providing specialized assistance with administrative and Foundation-related responsibilities. The position reports directly to the Vice President for University Advancement. Strong knowledge of non-profit laws, governance principles and practices are a must....
-
Executive Assistant
2 weeks ago
Westlake Village, United States The Guitar Center Full timeThe purpose of this job is to provide confidential executive-level support to the executive leadership, managing and coordinating the administrative functions of their positions from both a tactical and strategic perspective. RESPONSIBILITIES/ DUTIE Executive Assistant, Executive, Customer Experience, Microsoft, Music, Assistant, Retail, Business Services
-
Executive Business Partner- CFO, CLO, CTrO
5 days ago
Greenwood Village, Colorado, United States Pax8 Full timePax8 is the leading cloud-based technology marketplace, simplifying the cloud journey for our partners by integrating technology, business intelligence and proactive service to deliver an unparalleled experience. Serving thousands of partners through the indirect sales channel, our mission is to be the world's favorite place to buy cloud products. We are a...
-
Executive Assistant
1 week ago
Queens Village, United States Mai Placement Full timeJob DescriptionJob DescriptionExecutive Assistant to CEOQueens, NY100k - HybridWe are seeking an exceptional Executive Assistant to support our CEO in both business and personal matters. As a trusted right-hand, you will manage the CEO's schedule, coordinate travel, and ensure seamless execution of various tasks. This hybrid role requires a highly...
-
Executive Assistant
2 weeks ago
Westlake Village, United States Guitar Center, Inc. Full timePURPOSE OF THE JOB The purpose of this job is to provide confidential executive-level support to the executive leadership, managing and coordinating the administrative functions of their positions from both a tactical and strategic perspective. RESPONSIBILITIES/DUTIES * Manage and prioritize executive calendars on a daily basis, including scheduling and...
-
Assistant Project Manager
2 weeks ago
Greenwood Village, Colorado, United States Hire Resolve Full timeHire Resolve’s client is a leading Construction firm that is urgently seeking the expertise of an Assistant Project Manager in Greenwood Village, CO. Responsibilities: Establish and foster positive long-term relationships with internal customers and business partners Execute policies and procedures Embraces a lean culture and work environment ...
-
Entry Level Marketing
1 week ago
Greenwood Village, United States Evolve, LLC Full timeWe are a leading marketing organization headquartered in Aurora, and we are actively seeking a dedicated individual who is passionate about community service to join our nonprofit marketing team. The Marketing Assistant role is an entry-level position that collaborates closely with our direct fundraising team to meticulously plan, coordinate, and execute...
-
Payroll Analyst
2 weeks ago
Greenwood Village, United States Yes! Communities Full timeDenver Tech Center, Greenwood Village, CO, USA Req #14274 Friday, March 29, 2024 About YES YES Communities, founded in 2008, owns and operates manufactured housing communities with locations across the United States. YES takes a new approach to manufactured home communities and works to build and maintain an environment in each community that reflects their...
-
Seasonal Cashier
1 week ago
Greenwood Village, United States Michaels Stores Full timeStore - DEN-ARAPAHOE, CO**We're here for the Makers! Come be a part of the team where innovation and teamwork come together to support the most exciting missions in the world!** **Michaels is an Equal Opportunity Employer. We are here for all Team Members and all Makers to create, innovate and be better together.** Help customers shop our store and be able...
-
Park Meadows Day Time Cashier
3 days ago
Greenwood Village, United States Michaels Stores Full timePark Meadows Day Time Cashier page is loaded **Park Meadows Day Time Cashier** locationsEnglewood-9565 E County Line Rd time typePart time posted onPosted Today job requisition idR00122604 Store - DEN-ARAPAHOE, CO**We're here for the Makers! Come be a part of the team where innovation and teamwork come together to support the most exciting missions in the...
-
Customer Service Rep: II
2 weeks ago
Greenwood Village, United States AVA Consulting Full timeJob Summary: Provides customer support to Client's internal and external customers. Processes financial transactions with attention to detail and a high level of quality. Works in a team environment with the ability to prioritize tasks to meet daily deadlines. Seeks to learn and implement process improvement best practice methodology and root cause analysis...
-
Sr IT Integration Engineer
1 week ago
Greenwood Village, United States CommonSpirit Health Full timeOverview CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our...
-
Senior Creative Designer
13 hours ago
Greenwood Village, United States Madison Taylor Marketing Full timeThis position collaborates to create effective, eye-catching visuals and visual campaigns to attract customers. Responsibilities include developing graphics for print and digital platforms that enhance accompanying copywriting and convey an accurate, branded message. Position ObjectivesDeliver marketing campaign creative assets demonstrating a thorough...
-
Senior Creative Designer
20 hours ago
Greenwood Village, United States Madison Taylor Marketing Full timeThis position collaborates to create effective, eye-catching visuals and visual campaigns to attract customers. Responsibilities include developing graphics for print and digital platforms that enhance accompanying copywriting and convey an accurate, branded message. Position ObjectivesDeliver marketing campaign creative assets demonstrating a thorough...
-
Housekeeping Asst Supervisor
3 hours ago
Greenwood Village, United States Residence Inn Denver Tech Center Full timeCompensation Type: Hourly Highgate Hotels: Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the...
-
Assistant Sports Information Director
2 weeks ago
Greenwood, United States State of South Carolina Full timeJob Responsibilities The Assistant Sports Information Director will serve as the primary contact for 10 of Lander's athletic programs and report to the Assistant Athletic Director for Sport Media. The primary responsibility of this position is to support assigned programs in image and brand building to positively impact and elevate the Lander Bearcats...
-
Principal Data Architect
1 week ago
Greenwood Village, United States SPECTRUM Full timeTITLE: Principal Data Architect LOCATION: Greenwood Village, COJOB SUMMARY: Design, architect, implement, and optimize data feeds to support video reporting. Ensure that designs enable code to be sound and robust for future work. Collaborate with, support, and train team members. Validate ETL and ensure data accuracy. Manage code deployments. Enforce and...