Administrative Assistant

13 hours ago


Baton Rouge, United States The Midtown Group Full time
Our client, a well-respected Louisiana State Agency, is seeking and Administrative Assistant to support its team with various administrative tasks. This is a contract position that is projected to go 5 years. The ideal candidate will possess strong communication skills, be proficient in office software, and have the ability to multitask in a fast-paced environment.
Key Responsibilities:

  • Manage and organize office operations and procedures.
  • Answer and direct phone calls, emails, and other communications.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Prepare and maintain documents, reports, and presentations.
  • Assist with data entry, filing, and record keeping.
  • Support project management activities and track deadlines.
  • Maintain inventory of office supplies and place orders as needed.
  • Provide general support to visitors and staff.
  • Perform other related duties as assigned.
Qualifications:
  • High school diploma or equivalent; associate's or bachelor's degree preferred.
  • Proven experience as an administrative assistant or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills.
  • Strong organizational and time management abilities.
  • Ability to work independently and collaboratively as part of a team.
  • Attention to detail and problem-solving skills.
Preferred Skills:
  • Experience with office management software (e.g., G Suite, Slack, Trello).
  • Knowledge of basic accounting principles.
  • Familiarity with office equipment (e.g., printers, copiers, fax machines).

The Midtown Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are a small, woman-owned business certified by the Women's Business Enterprise National Council (WBENC). Operating from our headquarters in Washington, DC, we provide trusted staffing services nationwide. Our clients include thousands of the most prestigious Fortune 500 companies, law firms, financial organizations, tech innovators, non-profits, and lobbying firms, as well as federal, state and local government agencies.

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