Administrative Assistant Human Resources

1 week ago

Anchorage, United States Anchorage School District Full time
Position Type:
Clerical Support/Administrative Assistant Human Resources

Date Posted:
10/3/2024

Location:
BENEFITS
Bargaining Unit: TOTEM
Work Year: 12 months
Work Day: 8.0 hours per day
FTE: Full time, 1.0 FTE
Salary:T-13, $21.43 to $22.39 per hour, DOE

Job Summary
The Human Resources Administrative Assistant provides support to the Talent Management or the Benefits functions of the Anchorage School District. The position has a retirement association with the Public Employees' Retirement System (PERS).

Job Requirements
The following are required:
  1. A high school diploma or equivalent.
  2. Three years of clerical experience. Equivalent education may be considered in lieu of related work experience.

The following are preferred:
  1. A bachelor's degree.
  2. Current aPHR, PHR, or SHRM-CP certification.
  3. Prior human resources training or experience.
  4. Ability to type accurately at an acceptable rate of speed.
  5. Knowledge of ASD computer systems such as Zangle/Q, Business Plus, EmpCenter, or Absence Management.

Essential Job Functions
Talent Management Team Assignment
  1. Provides clerical and technical support for the employment process for assigned positions.
  2. Manages position vacancies by posting positions, screening applicants, and extending offers of employment. May act as a liaison with advertising and recruitment sources.
  3. Provides customer service support for applicants and other end users of the Recruiting and Hiring application system.
  4. Collects and compiles information on employment processes.
  5. Participates in recruitment events, job fairs, or programs, and recommends resources as appropriate.
  6. Provides general administrative support, preparing correspondence, forms and reports, working with financial and statistical reports, checking various department reports for accuracy, making corrections as needed, arranging meetings, composing correspondence, tracking deadlines, processing confidential information and documents, and managing multiple projects and deadlines.
  7. Conducts research, compiles data, and prepares accurate reports.
  8. Maintains confidentiality of highly sensitive employee information and responds to requests for confidential and sensitive material regarding employees and applicants.
  9. Establishes and maintains effective, professional relationships, inspiring the confidence and cooperation of staff, administrators, and the public and demonstrating excellent communication and customer service skills.
  10. Operates common office equipment and is proficient in the use of a computer, both Macintosh and Windows, with experience in a variety of programs and applications including word processing, databases, and spreadsheets.
  11. Provides support to the other functions within the Human Resources Division.

Benefits Team Assignment
  1. Provides customer service support verbally and in writing for general employee inquiries related to leave administration, retirement, and health benefits.
  2. Participates in the planning of major department events such as annual open enrollment.
  3. Assists with the preparation and scheduling of new hire benefits onboarding.
  4. Provides direct administrative support to the senior director of Benefits and other department staff, preparing correspondence, forms and reports, working with financial and statistical reports, checking various department reports for accuracy, making corrections as needed, arranging meetings, composing correspondence, tracking deadlines, processing confidential information and documents, and managing multiple projects and deadlines.
  5. Conducts research, compiles data, and prepares accurate reports.
  6. Maintains confidential leave administration records as needed.
  7. Monitors department budget under the direction of the senior director.
  8. Maintains confidentiality of highly sensitive employee information and responds to requests for confidential and sensitive material regarding employees and applicants.
  9. Establishes and maintains effective, professional relationships, inspiring the confidence and cooperation of staff, administrators, and the public and demonstrating excellent communication and customer service skills.
  10. Operates common office equipment and is proficient in the use of a computer, both Macintosh and Windows, with experience in a variety of programs and applications including word processing, databases, and spreadsheets.
  11. Provides support to the other functions within the Human Resources Division.

Physical /Mental Demands
The physical demands of this job require frequent standing, walking, sitting, speaking and hearing. Specific visual abilities are also required. The employee is regularly required to reach with his/her hands and arms and occasionally lift items weighing less than 40 lbs. Additionally, the employee must be able to understand vague and implicit instructions, be able to readily recall facts and details, handle conflict and make effective decisions under pressure. The employee must have the ability to effectively manage the stress of working with students, parents, and other employees representing diverse cultures, personalities, and work styles in a dynamic work environment.

The Anchorage School District is committed to providing reasonable accommodations, according to applicable state and federal laws, to all individuals with a qualified physical or mental disability.

Work Environment
Work is performed in a professional environment with a wide variety of individuals having differing functions, personalities and abilities, including working with diverse groups of people in a variety of different settings.

While performing the duties of this job the employee may be regularly exposed to a video display. The employee may be exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

Additional Job Information
This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employees will be required to follow any other job-related instructions and to perform any other job related duties as requested by any person authorized to give instructions or assignments.

Anchorage School District (ASD) employees must possess the ability to read and write in English. This also includes the ability to communicate in English with school staff, co-workers, and the public; as well as have the ability to comprehend and carry out oral and written directions and understand and follow English instructions and written documents.

Offers of employment are contingent upon completion of a satisfactory criminal background check. For certificated positions, this is in addition to the background check conducted through the certification process with the Alaska State Department of Education and Early Development (DEED).

This position may be required to work in ASD facilities on the military installations (JBER). Please visit the government REAL ID website for additional information.

The Anchorage School District is an equal employment opportunity employer.

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