Business Operations Manager

2 weeks ago

Boston, United States Atrium Staffing Full time

Our client is a global outsourced investment office acting for highly regarded endowments and foundations, senior investment professionals, and sophisticated ultra-high-net-worth families. They build long-term bespoke portfolios for their clients that invest across various traditional and alternative asset classes, with exposures built bottom-up through deep asset manager partnerships. Currently, they are looking to add an Business Operations Manager / Executive Assistant to their team.

Salary/Hourly Rate:

$95k - $105k plus Bonus & Profit Sharing

Position Overview:

The Business Operations Manager/Executive Assistant will run the Boston office on a day-to-day basis, be an active member of the Business Operations team, and be responsible for all office events and logistics. The role requires someone hands-on, a strong communicator, and well-organized.

Responsibilities of the Business Operations Manager / Executive Assistant:

* Supervise the Business Operations team to ensure the Boston office runs smoothly.
* Assist with the logistics and planning for any external client or manager meetings.
* Ensure the office is always kept clean and tidy, and help with other administration tasks.
* Lead office projects.
* Track all key tasks to ensure deadlines and budgets are met.
* Oversee invoice payment runs and ensure all invoices are paid.
* Track vendor expenses and travel costs and supervise weekly grocery and supply orders.
* Troubleshoot employee issues with Concur and Atlas.
* Travel Plan and execute social events.
* Manage the schedules for a few Boston-based Partners and Managing Directors.
* Arrange travel and accommodation for business travel.
* Organize logistics for meetings and ensure the Partners are prepared for meetings.

Qualifications for the Business Operations Manager / Executive Assistant:

* Very strong organizational and administrative skills in a fast-paced environment.
* Able to manage multiple tasks at once.
* Strong communication skills.
* Excellent attention to detail.
* High degree of professionalism and interpersonal skills.
* Strong demonstration of Microsoft Excel, Word, and PowerPoint skills.
* Strong interpersonal and customer service skills, and excellent telephone manner.
* Team player who is willing to do whatever it takes to contribute to the success of the business.

Education Requirements:

* Bachelor's degree and 4 - 5 years of relevant experience.
* Strong GPA and SAT.

Benefits:

* Medical, dental, and vision insurance.
* Short and long-term disability insurance.
* Life insurance.
* Flexible spending accounts.
* Commuter benefits.
* Paid time off.
* 401(k) plan with employer matching.
* The Firm also supports global philanthropy via a charity program and volunteer day.
* A variety of wellness and social events.

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