![RR46](https://media.trabajo.org/img/noimg.jpg)
Executive Assistant
2 months ago
What you'll do
- Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.
- Arrange travel accommodations for senior leaders, prepare expense reports.
- Draft and prepare correspondence for internal announcements, board meetings, and organizations the company may be involved with.
- Liaison for Board of Directors including, but not limited to:
- Plan, schedule, and facilitate all RR46 quarterly Board meetings
- Maintain Board minutes and records
- Schedule committee meetings
- Board and organizational governance
- Assist in preparing and managing presentations and slide decks.
- Organize complex calendars and schedules, resolving any scheduling issues.
- Assist in coordination and scheduling of company-wide initiatives, meetings, and events.
- Represent the company and the leadership team in a positive light through great follow-through skills and sound judgement.
- Work in support of Finance team:
- Scheduling and communication with Investment Committee
- Aid in administration of ESOP
- Tracking of client contract agreements
- Organization and management of vendors and partners, including timelines and contracts.
- Facilitate communication and scheduling of tasks for management teams.
- Provide general administrative and HR support.
- Complete ad-hoc projects as assigned.
What we need
- A strong business sense and ability to decipher priorities and make sound judgement calls when needed.
- A commitment to excellence - perform duties at the highest level possible on a consistent basis.
- Excellent communication skills with the ability to interact with people of all levels in a confident, professional manner.
- Outstanding organizational and time management skills.
- Discretion and confidentiality.
- Ability to meet deadlines in a fast-paced, quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
Where you've been
- Proven experience as an executive assistant or other relevant administrative support experience.
- Advanced proficiency in Office 365.
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