Executive Assistant and Office Manager

2 weeks ago

Troy, United States Altair Full time

Transforming the Future with Convergence of Simulation and Data

Executive Assistant and Office Manager

Job Summary:

Our client in Troy, MI is looking for an Executive Assistant and Office Manager. This is a Contract position.

The Administrative Assistant and Office Manager role will be a key trusted individual that will direct the daily administrative functions of the office and assist the CEO and the executive staff in a variety of tasks contributing to a seamless and professional office environment.

Administrative Assistant

* Proactively manage and maintain CEO's calendar to keep it continuously accurate and current including scheduling appointments, internal/external meetings, and conference calls as needed.
* Manage and maintain CEO's address book and contacts to be current.
* Coordinate and schedule team meetings and project reviews both internally and with external parties.
* Prepare agendas for meetings, briefing materials and presentations as needed to support the CEO.
* Serve as a liaison with internal staff at all levels.
* Coordinate CEO's travel itineraries, flights, hotel accommodation, rental car and other travel needs including expense submissions as required.
* Support other Senior Management staff on special projects as needed.
* Support on other miscellaneous needs to provide smooth operation of the organization.
* Proactively anticipate the needs of the CEO and provide solutions to lighten her workload and improve efficiency.
* Willingness to be available as needed after hours or on the weekends to handle activities supporting the CEO.

Office Manager

Oversee all daily office functions ensuring the organization and staff have a satisfying work environment. Responsibilities include ordering office supplies, maintaining seating charts, processing mail, and other necessary actions to keep the office operating smoothly.

* Handle confidential information with the highest degree of discretion and professionalism.
* Assist in onboarding of new employees for seamless integration in the first few days of work.
* Serve as the first point of contact to answer, screen, and transfer incoming calls as well as office visitors.
* Maintain office files and records as well as update contacts database.
* Provide event planning assistance as needed, including holiday celebrations.
* Maintain a positive and professional working relationship with all staff.
* Generate monthly reports of office operations to control financial expenses.
* Coordinate cleaning and other miscellaneous services, as well as personally conduct light clean up and organizing between the service cleanings while holding these to a high standard.

Qualifications:

* Bachelor of Science in Business Administration or equivalent experience.
* 3+ years in a similar type of role.
* Proficient in MS Office tools.
* Excellent written and verbal communication skills, as well as editing and proofreading skills.
* Highly organized, accurate and detail oriented.
* A strong customer service mindset to support the team in being successful.
* Lean thinking and process experience a plus.

How You Will Be Successful:

* Envision the Future
* Communicate Honestly and Broadly
* Seek Technology and Business "First"
* Embrace Diversity and Take Risks

What We Offer:

* Competitive Salary
* Comprehensive Benefit Package
* 401(k) with matching contributions
* Paid Time Off
* Employee Discounts
* Free training on all Altair products

Why Work with Us:

Altair is a global technology company providing software and cloud solutions in the area of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer's toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today's problems into tomorrow's opportunities.

Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing.

For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair.com

Ready to go? #ONLYFORWARD

At our core we are explorers; adventures; pioneers. We are the brains behind some of the world's most revolutionary innovations and are not only comfortable in new and unchartered waters, we dive headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer's toughest challenges.

Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair's history demonstrations a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.

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