Gift Administration Officer

3 weeks ago

Troy, United States Rensselaer Polytechnic Institute Full time

**Why Rensselaer?** Our dynamic global community of changemakers includes some of the world’s leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity. Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the world's first quantum computer on a university campus.

**Job Summary**

The **Gift Administration Officer** composes all gift agreements for major donors at the Institute in collaboration with major gift officers, financial offices, and other advancement team members. The Gift Administration Officer is responsible for managing and overseeing all endowed funds from inception through completion, ensuring all endowed fund agreements are written and executed in accordance with the highest standards in the industry.

**Minimum Qualifications**
- Bachelor's Degree
- Four (4) or more years experience in a large complex and dynamic organization working in positions/roles involving compliance, strategic communications, writing, data management, and/or donor relations

**Relevant combinations of education, training and experience may be considered.**

**Preferred Qualifications**
- Prior experience in higher education
- Prior experience working in a legal or finance related profession

**Minimum Knowledge, Skills, and Abilities**
- Knowledge of fundraising practices, IRS regulations as they pertain to charitable giving, CASE or AHP guidelines preferred
- Knowledge of legal language and agreements
- Strong sense of tact and discretion; ability to work responsibly and judiciously with confidential and sensitive information
- Requires excellent interpersonal skills; ability to work well with colleagues, institute administrators, faculty and alumni in a pro-active, customer-service oriented manner
- Effective organizational skills with the ability to manage and execute multiple projects in a deadline, detail-oriented environment
- Strong analytical and reporting skills; analytical thinking and complex problem-solving skills, taking general information and translating into sound documentation
- Ability to communicate effectively, both orally and in writing
- Strong attention to detail
- Requires a high level of proficiency in Microsoft Word (merges, advanced formatting) and Microsoft Excel (including sorting and data comparison) and PowerPoint and working within large-scale digital databases
- Working knowledge of fundraising Customer Relationship Manager (CRM) software preferred

**Representative Job Duties**
- Draft formal pledge documents and legal donor gift fund agreements. Work with gift officers, advancement services, legal counsel, and the Institute’s financial offices, ensuring that all agreements are crafted according to RPI policies and practices.
- Track agreements through signatory and fund creation processes starting with digital project management workflow and ending with the advancement’s data management system.
- Manage the establishment of all endowed funds from inception to completion, including writing all agreements, working with development officers, donors, Finance, the President's office, Provost, Deans, Department chairs, faculty, Financial Aid, Advancement Services, or others as necessary to assure that agreements are written and executed in compliance with Institute regulations.
- Provide oversight and direction to campus constituents to ensure proper compliance and expenditures of endowed funds (including the Provost, Deans, Faculty, Department chairs) with the Sr Donor Impact Officer. Ensure that the budget managers of the five schools are aware of new endowed funds for which their departments have responsibility.

**Shift**

Business Hours: Monday - Friday

Travel

No travel

Driving

No Driving

**Starting Salary/Rate**

**Expected hiring range**: $65,000 - $73,000

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

Pay: $65,000.00 - $73,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Tuition reimbursement
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

People with a criminal record are encouraged to apply

Ability to Relocate:

- Troy, NY 12180: Relocate before starting work (required)

Work Location: In person

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