Administrative Assistant Office Manager

3 weeks ago

Troy, United States ecojiva LLC Full time

Company Description

ecojiva LLC is a solar turnkey solutions provider based in Troy, MI. Our name stands for living in harmony with our surrounding environment. We provide sustainable solutions for powering a better planet, with a solar-based approach that lowers the cost of energy consumption, provides industry with predictable access to electricity, and eliminates CO2 emissions.


Job Title

Office Manager / Bookkeeper for a construction company located in Troy, MI


Role Description

This is a full-time on-site role for an Administrative Assistant Office Manager. The Administrative Assistant Office Manager will be responsible for providing administrative assistance, managing office equipment, handling customer service inquiries, and overseeing office administration tasks.


Required experience:

Booking Keeping, Property Management, Advanced Excel, Purchase Orders, Invoicing, Service Orders, Accounts Receivables and Accounts Payables, Reconciliation using QuickBooks, Sales Support flyers, trade shows organizing, 1099, and such


We are seeking a qualified and versatile Office Manager for Construction Company to join our team

You will perform clerical and administrative functions in order to drive company success.

Responsibilities:


Must have used a Property Management software and proficient with CAM and capital entries.

Bookkeeping (inventory, billing, accounts receivable and accounts payables using QuickBooks Desktop 2024.

Draft correspondences and other formal documents.


Assisting in handling details of marketing events and initiatives, as well as coordinating details for Sales/Product presentations and meetings.


Plan and schedule appointments, events and trade shows.

Greet and assist onsite guests

Answer inbound telephone calls

Manage documents and organized filing systems

Perform all other office tasks, scan materials and upload to file server

Must be very proficient with Excel and Word and property management software, Outlook, managing calendar and teams.


QuickBooks Job Costing, Bank Reconciliation

Main receptionist and customer point of contact.

organizing documents, uploading files, collecting documents, filing paperwork.

A separate portion of the role will be to coordinate current project activities.


Qualifications

Microsoft Office knowledge (primarily Outlook, Word, Excel, Powerpoint & Visio).

QuickBooks Job Costing, Bank Reconciliation experience is a must.

Proactive personality and character demonstrating an ability to complete activities.

Strong verbal, organizational, technical ability, and people skills a MUST.

Strong organizational logical thinking skills.

Ability to manage many tasks and to prioritize appropriately.

Ability to maintain confidentiality and handle all conversations / interactions with the utmost professionalism.

Previous experience in office administration or other related fields

Ability to prioritize and multitask

Excellent written and verbal communication skills

Strong attention to detail

Strong organizational skills

Minimum Qualifications:

Education: College Degree Preferred

Preferred Qualifications:

Customer interaction or previous experience that demonstrates competencies in exceptional verbal & written communications

Demonstrated capabilities to multi-task and operate in a highly organized fashion

Permanent work authorization in the U.S. is required for this position

Job Type: Full-time

Benefits

Paid Time-Off, 401K, Medical, Dental, Vision

Qualifications

  • Excellent communication skills
  • Experience in administrative assistance
  • Proficiency in operating office equipment
  • Strong customer service skills
  • Knowledge of office administration processes
  • Ability to prioritize and multitask
  • Attention to detail and organizational skills
  • Experience in the solar industry or renewable energy is a plus
  • Bachelor's degree in Business Administration or related field

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