Current jobs related to Vendor Invoice Control Administrator - Columbus - Executive Jet Management, Inc.

  • Invoice Processing Specialist

    3 weeks ago

    Columbus, Ohio, United States Creative Financial Staffing Full time

    ACCOUNTS PAYABLE COORDINATOR:JOB OVERVIEWThe Accounts Payable Coordinator will oversee all facets of the accounts payable process and may also assist with various general accounting tasks as required. This role will deliver financial, administrative, and clerical support by ensuring that payments are executed and expenses are managed by processing payments,...

  • Healthcare Vendor Administrator

    1 week ago

    Columbus, Ohio, United States STRS Ohio Full time

    Healthcare Vendor AdministratorSTRS Ohio is seeking a skilled Healthcare Vendor Administrator to join its Health Care Services Department. As a key member of the team, you will be responsible for managing vendor relationships, ensuring seamless program operations, and driving business growth.Key Responsibilities:Develop and maintain effective vendor...

  • Healthcare Vendor Administrator

    7 days ago

    Columbus, Ohio, United States STRS Ohio Full time

    Healthcare Vendor AdministratorSTRS Ohio is seeking a skilled Healthcare Vendor Administrator to join its Health Care Services Department. As a key member of the team, you will be responsible for managing vendor relationships, ensuring seamless program operations, and driving business growth.Key Responsibilities:Develop and maintain effective vendor...

  • Invoice Processing Specialist

    3 weeks ago

    Columbus, Ohio, United States Creative Financial Staffing Full time

    Accounts PayableDescriptionAccounts Payable CoordinatorWe are looking for qualified candidates for the role of Accounts Payable Coordinator. This position is crucial for ensuring that all company invoices are processed efficiently, accurately, and in accordance with established business guidelines, internal policies, and compliance measures.Key...

  • Invoice Processing Specialist

    3 weeks ago

    Columbus, Ohio, United States Creative Financial Staffing Full time

    Job Title: Accounts Payable SpecialistType: Full-timeAbout Us: At Creative Financial Staffing, we are dedicated to fostering a supportive and efficient work environment. We are currently seeking a meticulous and organized Accounts Payable Specialist to enhance our finance department.Job Overview: The Accounts Payable Specialist will be responsible for...

  • Billing and Invoicing Coordinator

    3 weeks ago

    Columbus, Ohio, United States Vaco Full time

    Vaco is assisting our client in the search for meticulous and analytical Accounts Receivable Representatives to enhance their operations. This position encompasses comprehensive accounts receivable duties, which include invoicing, billing, dispute resolution, and overseeing credit and collections activities.Key Responsibilities:Oversee the complete accounts...

  • Business Manager, Technology Vendor Management

    6 days ago

    Columbus, United States JPMorgan Chase Full time

    The Corporate & Investment Banking (CIB) Technology - Vendor Management Team (VMO) is responsible for scoping and driving the vendor management strategy (both software and labor) and executing vendor related processes across CIB Technology. Central Processing team within the VMO runs the engine, managing data related to contracts, contractors, invoicing etc....

  • Business Manager, Technology Vendor Management

    1 week ago

    Columbus, United States JPMorgan Chase Full time

    The Corporate & Investment Banking (CIB) Technology - Vendor Management Team (VMO) is responsible for scoping and driving the vendor management strategy (both software and labor) and executing vendor related processes across CIB Technology. Central Processing team within the VMO runs the engine, managing data related to contracts, contractors, invoicing etc....

  • Project Administrator

    4 months ago

    Columbus, United States DRAGADOS Full time

    PRIMARY RESPONSIBILTIES: Handle and process all aspects of job site payables, including PO verification, ticket scanning, invoice coding, invoice processing, and other administrative duties as needed Research job site payable issues and communicate with vendors to resolve issues in a timely manner Record on a daily basis all permanent material...

  • Administrative Assistant

    3 weeks ago

    Columbus, Ohio, United States Vista Packaging Logistics Full time

    Job Summary:Vista Packaging Logistics is seeking a highly organized and detail-oriented Administrative Assistant to provide clerical support to our front office and operations staff. As a key member of our team, you will be responsible for ensuring the smooth day-to-day operations of our office.Key Responsibilities:Front Office Support: Provide...

  • Administrative Coordinator

    2 weeks ago

    Columbus, Ohio, United States Northstar Realty Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Northstar Realty. As an Administrative Coordinator, you will provide critical support to our CEO and CFO, ensuring the smooth operation of our real estate development and property management activities.Key ResponsibilitiesAdministrative Support:...

  • Project Controller

    2 weeks ago

    Columbus, United States AECOM Full time

    Job Description AECOM is seeking an experienced Project Controller to support the Columbus and Cleveland, Ohio architecture and engineering practices. The position can fully remote, hybrid, or on site at the preference of the applicant. This position can be in-person, hybrid, or fully remote at the preference of the applicant. If in-person or hybrid,...

  • Administrative Assistant

    6 days ago

    Columbus, Ohio, United States ASPEN CAREERS, LLC Full time

    Receptionist / Legal SecretaryAspen Careers is partnering with a national law firm in Columbus, Ohio to fill a key position.About the Firm:This esteemed national firm is recognized for its inclusive and rewarding work environment, employee appreciation, and opportunities for skill growth in a family-friendly setting.Benefits:Employee Assistance...

  • Invoice Processing Leader

    3 weeks ago

    Columbus, Ohio, United States Abercrombie and Fitch Co. Full time

    Job OverviewCompany OverviewAbercrombie & Fitch Co. is a global specialty retailer focused on providing apparel and accessories tailored for a diverse range of customers, from children to young adults.Position SummaryWe are seeking a detail-oriented Accounts Payable Manager to lead our accounts payable team. This role is essential in enhancing departmental...

  • Administrative Support Specialist

    2 weeks ago

    Columbus, Ohio, United States Vista Packaging Logistics Full time

    Job DescriptionVista Packaging Logistics is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our front office staff, you will provide critical support to our operations team, ensuring seamless day-to-day operations.Key Responsibilities:Front Office Support: Provide administrative support to...

  • Administrative Assistant

    1 week ago

    Columbus, Ohio, United States Vista Packaging Logistics Full time

    Job DescriptionVista Packaging Logistics is seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our front office and operations staff.Key Responsibilities:Provide clerical support to the front office and operations staff, ensuring seamless day-to-day operations.Answer multi-line phone system and properly...

  • Administrative Assistant

    5 months ago

    Columbus, United States Northstar Realty Full time

    Job DescriptionJob DescriptionThe Administrative Assistant’s main function is to assist the CEO & CFO with assigned tasks and is accountable for various tasks related to multiple departments within the company by performing essential job functions . This position will support several key departments: Real Estate Development, Construction, and Property...

  • Assistant Controller

    4 weeks ago

    Columbus, United States Athletic Club of Columbus Full time $70,000

    Job DescriptionJob DescriptionAssistant ControllerBackgroundThe Athletic Club of Columbus (ACC) in Columbus, Ohio, is an icon. Established in 1912 by a group of business professionals interested in promoting social and athletic endeavors, the ACC remains an integral part of the Columbus business and political communities. The Club is rich in history and...

  • Administrative Professional 4

    4 weeks ago

    Columbus, United States Ohio Department of Commerce Full time

    We are accepting applications for an Administrative Professional 4 within the Bureau of Capital Planning and Management, headquartered at the James Rhodes State Office Tower, 30 East Broad Street, 11th floor, Columbus, Ohio 43215. What You'll Do: Performs secretarial tasks for Deputy Director and Bureau Chief of Capital and Planning: prepares...

  • Inventory Control Coordinator

    4 weeks ago

    Columbus, Ohio, United States The Waterworks Full time

    Position OverviewWe are seeking a skilled Inventory Control Coordinator to join our team at The Waterworks. This role is essential for ensuring the effective management of our inventory and purchasing processes.Key Responsibilities:Utilize the company's inventory management software to generate purchase orders and maintain precise inventory records.Organize...

Vendor Invoice Control Administrator

4 months ago

Columbus, United States Executive Jet Management, Inc. Full time

Purpose of Position

The Vendor Invoice Control Administrator is responsible for researching and analyzing domestic and international flight service invoices (i.e. catering, ground, international fees and FBO fuel uplifts). The Vendor Invoice Control Administrator ensures appropriate service charges comply with contractual and/or company financial guidelines, policies, and procedures. The Vendor Invoice Control Administrator approves invoices for payment up to $2,500 for catering/ground invoices and up to $10,000 for fuel. The Vendor Invoice Control Administrator resolves all vendor disputes related the invoiced charges. The Vendor Invoice Control Administrator develops and maintains constructive relationships with internal/external business partners. The Vendor Invoice Control Administrator collaborates with IT to ensure vendor profile information, payment processes and/or policy change requests are made.

Tasks and Responsibilities

* Researches, collects, and analyzes customer and intercompany domestic/international flight service invoices pertaining to catering, ground, international fee and fuel invoices to ensure invoiced expenses comply with contractual and/or financial guidelines; approves or reject invoices per contract requirements. Provides accurate and timely information to accountants for monthly intercompany billing. Ensures processes comply with regulatory requirements (i.e. FAA, IRS, Sarbanes Oxley, etc.)
* Prepares detailed quality audit reports to identify, investigate, and resolve data integrity issues. Follows-up with vendors regarding billing discrepancies. Ensures appropriate adjustments and credits are processed. Triages expense reconciliation issues with management and other business unit liaisons; applies dispute resolution techniques as needed.
* Develops and maintains constructive relationships with internal/external business partners. May partner with Operations business unit liaisons to provide invoice analysis data in support of developing bid proposals for contract and supplier agreement negotiations.
* Prepares reports to provide Owners and invoicing history. Generates adhoc reports as needed to determine invoicing trends and perform quality reviews. Provides recommendations to management and sales regarding vendor account cost saving opportunities.
* Collaborates with IT to ensure vendor profile information, payment processes and/or policy change requests are made. Participates in contract, product, and policy update briefings. Performs other duties as assigned.
* Note: It is not possible to list all required job duties on this form. There may be other important duties assigned, depending on the position. For a full list of essential job functions, please refer to the essential functions worksheet for that position.

Education

Bachelor's in Business Administration or Finance

Certifications and Licenses

Years of Experience

0-2 years of experience

Core Competencies

Adaptability

Collaboration

Curiosity

Service-Oriented

Strives for Positive Results

Knowledge, Skills, Abilities and Other (KSAOs)

* Understanding of basic invoicing practices, processes, and procedures
* Some knowledge of financial analysis, invoice statements, basic accounting practices preferred
* Ability to understand contract language as it relates to invoices
* Familiarity with aviation vendor invoice processing and regulatory requirements (i.e. FAA, IRS, Sarbanes Oxley)
* Verbal and written communication skills needed to interact effectively with both internal and external customers
* Ability to build and manage professional relationships with external customers
* Ability to partner with internal department liaisons to recommend and/or implement solutions
* Proficient in analyzing invoice data to provide advice and make recommendations based on results
* Efficient in operating personal computer and business software
* Normal work office environment. Standard work hours may be required to adjust work hours as needed