Administrative Assistant Specialist

4 weeks ago

Irvine, United States Cenergy Full time

Roles and Responsibilities:

May be required to perform some or all of the following:

Operate word processor, personal computer, or CRT to perform the full scope of word processing, graphics and/or

publishing applications, as well as creating documents containing financial or statistical data or scientific,

technical or legal terminology.

Enter and manipulate data on spreadsheet, data base or file management programs and perform a broad range of

typing projects.

Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer

assistance and support to others.

Collect data, conduct research and compile information using a variety of mathematical calculations for a broad

range of reports and projects.

Compose, analyze and distribute documents. Proofread and correct grammatical, typographical, compositional, or

data errors.

Conduct meetings or presentations.

Conduct inquiries into specific problems, such as delays, to ensure objectives are being met.

Communicate potentially negative situations to management in a constructive manner.

Read mail, highlight action or important items, attach relevant files or information before distributing. Respond

to routine correspondence or draft routine responses for review and signature.

Interface effectively with team members, functional departments and customers. Screen calls, respond to

routine questions and receive and/or escort visitors.

Schedule appointments and make domestic and international travel arrangements.

Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings.

Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational

programs, guest speakers and developing agendas.

Maintain accurate and up-to-date files and record systems.

Maintain confidential records and reports.

Perform other related responsibilities.

Qualifications and Education Requirements:

High School or Equivalent

Job Requirements:

Three years related office experience or demonstrated ability to perform described responsibilities.

Education certificate in applicable functional area preferred.

Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area.

Ability to accurately record meeting proceedings, where applicable.

Ability to accurately type 55 wpm, where applicable. Personal computer skills may be required.

Must demonstrate effective verbal, written and interpersonal communication skills.

Ability to work effectively with others and be a participative team player

Must have a valid driver s license and current state required minimum vehicle insurance coverage to drive onto Client and Company property.

Preferred Skills:

Pay Range:

The pay range for this position is $28.00-$34.00 per hour; however, the pay offered may vary depending on job-related knowledge, skills, and experience. This pay information is being provided pursuant to applicable law and is based in part on market location.

Benefits:

The benefits available with this position include:

* Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
* Continuous Employment Development and Learning
* Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
* 401K
* Aetna & Kaiser Group Medical Coverage
* Dental Insurance Coverage
* Vision Insurance Coverage
* Basic Life Insurance & AD&D
* Long Term Disability
* Voluntary Short-Term Disability
* Access to Health Joy
* GAP Medical Coverage
* Direct Deposit
* Health Savings and Flexible Spending Accounts

Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.

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