Executive Administrative Coordinator
2 weeks ago
A reputable non-profit organization nestled in the vibrant community of Oak Park, Illinois, is eagerly seeking an exceptional Executive Administrative Coordinator to join their dedicated team. In this pivotal role, you'll provide crucial administrative support to the esteemed CEO and HR Director, ensuring the seamless operation of all organizational functions. From managing complex administrative projects to coordinating board meetings with precision, your daily tasks will be diverse and impactful. Additionally, you'll champion HR initiatives aimed at fostering a positive organizational culture and enhancing employee satisfaction. Salary ranges from $48,000 to $65,000, reflecting your experience level. Join us in shaping a brighter future for our community and beyond
Responsibilities of the Executive Administrative Coordinator:
- Coordinate administrative functions and tasks: Manage day-to-day operations and tasks efficiently
- Assist with correspondence, reports, and proposals: Handle incoming and outgoing communications and assist in document preparation
- Schedule meetings and prepare meeting documents: Arrange meetings and ensure all necessary documents are ready
- Manage conference room calendar and office mail: Maintain conference room schedules and handle office mail distribution
- Oversee equipment and contracts: Manage office equipment and vendor contracts effectively
- Coordinate emergency procedures and staff training: Develop and conduct emergency response training for staff
- Order office supplies and maintain inventory: Procure office supplies and manage inventory levels
- Prepare and distribute board meeting packets: Compile materials and distribute packets for board meetings
- Attend and document board meetings: Take minutes and provide administrative support during board meetings
- Maintain corporate files and records: Establish and organize corporate document filing systems
- Support HR with employee benefits and events: Assist HR with employee benefits administration and organize company events
Requirements of the Executive Administrative Coordinator:
- Bachelor’s degree required
- Three to five years’ experience in administrative roles supporting senior staff
- Experience in scheduling, correspondence, report preparation, research, and project coordination preferred
- Prior experience with Corporate Boards and research/project management a plus
- Interpersonal and teamwork skills
- Organizational skills with keen attention to detail
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Proficiency in Microsoft Office Suite and Microsoft Office 365
- Excellent time management and problem-solving skills
- Ability to multitask and adapt to changing priorities
P-16
-
Executive Administrative Coordinator
2 weeks ago
Oak Park, United States Mack & Associates, Ltd. Full timeA reputable non-profit organization nestled in the vibrant community of Oak Park, Illinois, is eagerly seeking an exceptional Executive Administrative Coordinator to join their dedicated team. In this pivotal role, you'll provide crucial administrative support to the esteemed CEO and HR Director, ensuring the seamless operation of all organizational...
-
Executive Administrative Coordinator
3 weeks ago
Oak Park, United States Mack & Associates, Ltd. Full timeA reputable non-profit organization nestled in the vibrant community of Oak Park, Illinois, is eagerly seeking an exceptional Executive Administrative Coordinator to join their dedicated team. In this pivotal role, you'll provide crucial administrative support to the esteemed CEO and HR Director, ensuring the seamless operation of all organizational...
-
Executive Administrative Coordinator
1 month ago
Oak Park, United States Oak Park Residence Corporation Full timeJob DescriptionJob DescriptionTITLE: Executive Administrative CoordinatorPRIMARY RESPONSIBILITY: To provide high level administrative and project support to CEO and Director of HR. To coordinate and/or perform a diverse set of administrative functions, projects, and support tasks to ensure the organization has the resources needed to operate smoothly and...
-
RWSHR - Sales & Catering Coordinator
4 days ago
Menlo Park, United States Sales & Catering Coordinator Full timeOVERVIEW/BASIC FUNCTIONResponsible for the coordination and smooth running of all aspects and functions of the Sales & Catering Department in accordance to Rosewood Sand Hill standards. Acts as the lead communication touch point for both internal and external customers. Acts as a support function for both the Director of Sales & Marketing and the Sales...
-
Executive Administrative Assistant
4 weeks ago
Overland Park, United States Kompass Kapital Management, LLC Full timeJob Summary:The Executive Administrative Assistant plays a pivotal role in ensuring the seamless operation of our executive team. This position involves providing comprehensive administrative support to top-level executives while also contributing to the overall efficiency and effectiveness of the organization.Key Responsibilities:Executive Liaison: Act as a...
-
Executive Administrative Assistant
4 weeks ago
Overland Park, United States Kompass Kapital Management, LLC Full timeJob Summary:The Executive Administrative Assistant plays a pivotal role in ensuring the seamless operation of our executive team. This position involves providing comprehensive administrative support to top-level executives while also contributing to the overall efficiency and effectiveness of the organization.Key Responsibilities:Executive Liaison: Act as a...
-
Executive Administrative Assistant
6 days ago
Overland Park, United States Kompass Kapital Full timeJob Summary:The Executive Administrative Assistant plays a pivotal role in ensuring the seamless operation of our executive team. This position involves providing comprehensive administrative support to top-level executives while also contributing to the overall efficiency and effectiveness of the organization.Key Responsibilities:Executive Liaison: Act as a...
-
Executive Administrative Partner
2 weeks ago
Menlo Park, United States Meta Platforms, Inc. Full timeMeta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful...
-
Executive Administrative Partner
6 days ago
Menlo Park, United States Meta Platforms, Inc. Full timeMeta is seeking an experienced Executive Administrative Partner to support up to 3 Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be...
-
Executive Administrative Partner
1 week ago
Menlo Park, United States Meta Full time**Executive Administrative Partner Responsibilities**: - Coordinate internal and external meetings - Manage complex calendar set-up and movement - Prepare expense reports and purchase requisitions - Coordinate both domestic and international travel arrangements - Accompany executive on travel both domestic and international - Organize space planning,...
-
Executive Administrative Partner
2 weeks ago
Menlo Park, United States Meta Platforms, Inc. Full timeMeta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful...
-
Executive Administrative Partner
2 weeks ago
Menlo Park, United States Meta Platforms, Inc. Full timeMeta is seeking an experienced Executive Administrative Partner to support three Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be...
-
Executive Administrative Partner
1 week ago
Menlo Park, United States Meta Full time**Executive Administrative Partner Responsibilities**: - Coordinate internal and external meetings - Manage complex calendar set-up and movement - Prepare expense reports and purchase requisitions - Coordinate both domestic and international travel arrangements - Organize space planning, strategic offsite events and team all-hands meetings - Build...
-
Executive Administrative Partner
2 weeks ago
Menlo Park, United States Meta Platforms, Inc. Full timeMeta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful...
-
Executive Administrative Partner
6 days ago
Menlo Park, California, United States Facebook Full timeMeta is seeking an experienced Executive Administrative Partner to support a VP and Director in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be...
-
Executive Administrative Partner
5 days ago
Menlo Park, United States Facebook Full timeMeta is seeking an experienced Executive Administrative Partner to support a VP and Director in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be...
-
Administrative Coordinator
17 hours ago
Menlo Park, United States Ascend Talent Solutions Full timeOur client is an international commercial real estate developer, owner and manager! The company has an extraordinary team of passionate professionals who promote within and are dedicated to cultivating careers for exceptional talent.Job Description – The Administrative Coordinator will primarily focus on supporting the property management team with...
-
Administrative Coordinator
22 hours ago
Menlo Park, United States Ascend Talent Solutions Full timeOur client is an international commercial real estate developer, owner and manager! The company has an extraordinary team of passionate professionals who promote within and are dedicated to cultivating careers for exceptional talent.Job Description – The Administrative Coordinator will primarily focus on supporting the property management team with...
-
Administrative Coordinator
5 days ago
College Park, United States University of Maryland, College Park Full timePosition Summary The Administrative Coordinator (Coordinator) position in the Office of Civil Rights and Sexual Misconduct (OCRSM) provides executive level administrative support to the Director and Title IX Coordinator (Director) and assists with business office operations in a busy university environment. This position handles sensitive information in...
-
Executive Administrative Assistant
6 days ago
Overland Park, United States SPX Corporation Full timeBuilding the people that build the world. With platforms in HVAC and Detection and Measurement, SPX Technologies builds innovative solutions that enable a safer, more efficient, sustainable world. Through our RiSE talent development framework, we Reach, Identify, Strengthen, and Engage our employees to support them in their continued development. We're a...