Administrative Assistant | Firebirds

7 days ago

Palm Desert, United States Oakview Group Full time

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

The Administrative Assistant provides support in handling phone calls, managing calendar appointments, managing travel arrangements, managing scheduling and meeting plans, preparing documents and presentations (using Word, Excel, and PowerPoint and other web-based software products).

The hourly rate for this position is $25 to $28.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays)

This position will remain open until December 31, 2024.

About the Venue

The AHL Coachella Valley Firebirds are owned jointly by Oak View Group and the Seattle Kraken ownership group. The Firebirds are the affiliate of the Seattle Kraken. The Firebirds finished both their inaugural 2022-23 season and 2023-24 season as the Western Conference Champions and play their home games at Acrisure Arena.

Learn more at CVFirebirds.com

America's hottest music festival destination finally has the world-class arena it deserves. Now open, the brand new Acrisure Arena provides the greater Palm Springs area of Southern California with a premiere 11,000+ capacity venue hosting the biggest artists and acts on the planet. We are #TheCoolestSpot in the desert, designed specifically for hockey and acoustically designed for concerts, Acrisure Arena provides top-tier hospitality, artist amenities, and all of the benefits of a modern music and sports venue to the Coachella Valley.

Responsibilities

* Develop and produce Powerpoint presentations or Excel spreadsheets as requested by VP Marketing
* Schedule and maintain calendar via outlook
* Generating reports using Excel
* Schedule and maintain calendar for VP, Marketing and Creative via Outlook
* Create, update and maintain a catalog of marketing materials for prospective clients presentation materials for existing clients
* Manage expense management for the Senior Manager and the team of consultants book travel for the team
* Act as an administrative support resource for the VP of Marketing & Team Business Services
* Assisting with technical issues and contact appropriate vendors as necessary (copiers, faxes, computers, phones, ENO Boards, laptops)
* Ensuring all areas of the office are neat (waiting room, pantry, offices)
* Provide assistance with scheduling meetings, calendar updates and other administrative duties
* Manage and maintain demanding schedules with little direction
* Independently perform support functions including coordination of complex internal and external executive meetings/calls, preparing correspondence, hosting visitors, routing information requests, booking travel and organizing team meeting
* Create and edit presentations, forms, documents and spreadsheets
* Assist in tracking expense and purchase order workflow and ensure that they are prepared and submitted on a timely basis
* Take ownership of business priorities and needs across the organization

Qualifications

Qualifications for Administrative Assistant

* Discretion and ability to handle confidential matters a must
* Ability to multi-task, understand priorities, and balance workload
* Experience working as Executive Admin and with moderately large team, able to juggle, prioritize
* 4+ years Administrative experience with minimum Associates Degree or higher preferred
* Strong experience producing written communication
* Managing deadlines to ensure projects are on-time

Skills for Administrative Assistant

* Excel
* PowerPoint
* Word
* Publisher
* Similar software
* Skill in using computer software
* MS Office product suite
* Outlook
* Excel and PowerPoint
* Microsoft Office

Desired experience includes:

* Must have ability to handle numerous tasks in an efficient and timely manner
* Minimum of two years' experience in an Administrative Assistant position
* 1 year of marketing, event planning, or similar experience preferred
* Meeting preparation (ordering food, having coffee ready, preparing conference room)
* Managing Office Task Binder (consists of staff administrative requests)
* Website editing (add/remove content to our website as needed)

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

  • Administrative Assistant | Firebirds

    7 days ago

    Palm Desert, United States AEG Full time

    In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.OverviewThe Administrative Assistant provides support in handling phone calls, managing calendar appointments, managing travel arrangements, managing scheduling and meeting plans, preparing...

  • Administrative Assistant

    7 days ago

    Palm Desert, United States Proper Solutions Staffing Full time

    Our client is looking for a detail-oriented and organized Administrative Assistant to join their team. The Administrative Assistant will professionally represent and be the initial "face" of their organization to clients and third parties. The ideal Administrative Assistant, Operations Manager, Administrative, Assistant, Microsoft, Project Management,...

  • Administrative Assistant

    1 week ago

    Palm Desert, United States @WORK Full time

    Do you enjoy working in an office environment? Then AtWork Personnel has a position for you. We are seeking a highly motivated and dynamic Administrative Assistant. The right candidate must have an advance level of experience using Microsoft Excel. T Administrative, Assistant, Administrative Assistant, Staffing, Communication

  • Senior Administrative Assistant

    7 days ago

    Palm Desert, United States City of Palm Desert California Full time

    The City of Palm Desert provides exemplary and sustainable services, amenities and programs for the benefit of the local and surrounding communities. When you interact with a City employee, you will find our collaborative, driven and efficient staff Administrative Assistant, Administrative, Technical Support, Assistant, Processing, Senior

  • Senior Administrative Assistant

    4 days ago

    Palm Desert, United States City of Palm Desert California Full time

    The City of Palm Desert provides exemplary and sustainable services, amenities and programs for the benefit of the local and surrounding communities. When you interact with a City employee, you will find our collaborative, driven and efficient staff Administrative Assistant, Administrative, Technical Support, Assistant, Processing, Senior

  • Front Desk Administrative Assistant

    2 months ago

    Palm Desert, United States Proper Solutions Full time

    Our client is seeking a dedicated and personable individual to join their team as a Front Desk Administrative Assistant. As the first point of contact for their guests, you will play a crucial role in creating a positive and memorable experience.   DUTIES AND RESPONSIBILITIES: Warmly welcome and assist guests during check-in and check-out...

  • Administrative Support Specialist

    3 days ago

    Palm Desert, California, United States GovernmentJobs Full time

    **About the Role:**The Administrative Support Specialist provides administrative and program support to the office of the Clerk of the Board in the GovernmentJobs administration department.**Salary:** $9,087.00 - $12,409.00 Monthly (Exempt)**Key Responsibilities:Provide administrative assistance to the Clerk of the BoardSupervise administrative staffReview...

  • Administrative Coordinator for Records

    1 week ago

    Palm Desert, California, United States Sevita Full time

    Program Administration Records CoordinatorMentor Community Services, a leading provider of home and community-based specialized healthcare services, is seeking an experienced Administrative Coordinator to join our team. As part of the Sevita family, we are committed to providing individuals with intellectual and developmental disabilities the support and...

  • Part-Time Administrative Assistant

    1 week ago

    Palm Desert, California, United States College of the Desert Full time

    About College of the DesertCollege of the Desert is a two-year college that offers a wide range of academic programs, including Associates Degrees and Certificates. Our campus is located in Palm Desert, California, and we serve approximately 15,000 students each year.Diversity and InclusionWe value diversity and strive to create an inclusive environment for...

  • Administrative Assistant

    1 week ago

    Desert Hot Springs, United States Associa, Inc. Full time

    The Administrative Assistant supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members. Essential D Administrative Assistant, Administrative, Office Manager, Community Manager, Assistant, Property Management

  • Clerk of the Board Assistant

    7 days ago

    Palm Desert, California, United States GovernmentJobs Full time

    **Job Summary:**We are seeking an experienced Clerk of the Board Assistant to join our team at GovernmentJobs. The successful candidate will provide administrative support to the Clerk of the Board, including supervising administrative staff and conducting testing/assessments.**Responsibilities Include:**Providing administrative assistance to the Clerk of...

  • Administrative Assistant

    1 week ago

    Palm Beach, United States PrideStaff Full time

    Non-profit charity organization in Palm Beach is seeking a Development Administrative Assistant. If you have administrative support experience in an advancement, development or fundraising department, this could be the right opportunity for you. Position Overview: The Development Administrative Assistant supports the Chief Development Officer (CDO). Must...

  • Administrative Assistant

    7 days ago

    Palm Beach Gardens, United States Troon Golf, L.L.C. Full time

    Department: Golf Maintenance Reports to: Director of Agronomy Definition: The Administrative Assistant provides administrative, clerical and office management support for the golf course maintenance operation. Typical Functions: * The Administrative Assistant answer and directs all incoming calls, greets and directs all visitor, distributes incoming mail...

  • Administrative Assistant

    1 week ago

    West Palm Beach, United States Jobgenix Full time

    About the job Administrative Assistant Jobgenix is a privately owned Professional firm in South Florida serving clients nationwide. We currently have several full-time openings for Administrative Assistants. The Admin Assistant is a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management...

  • Administrative Assistant

    1 month ago

    West Palm Beach, United States Jobgenix Full time

    About the job Administrative Assistant Jobgenix is a privately owned Professional firm in South Florida serving clients nationwide. We currently have several full-time openings for Administrative Assistants. The Admin Assistant is a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management...

  • Administrative Assistant

    7 days ago

    West Palm Beach, United States Keiser University Full time

    DESCRIPTION The Administrative Assistant performs complex secretarial and administrative duties and assists in the coordination of general office functions. The Administrative Assistant accomplishes this through. Responsible for coordinating and facilitating meetings. Monitors progress of internal and Campus-wide projects. Performs confidential...

  • Administrative Assistant

    5 days ago

    Palm Springs, United States Innovative Renal Care Full time

    Administrative Assistant Our Administrative Assistant's (AA) execute administrative assignments of a confidential nature and relieves management of clerical, administrative and business detail as necessary. As an AA, you will perform standard administrative functions such as screening, telephone calls, mail, scheduling appointments and maintaining calendar,...

  • Dental Assistant Instructor

    2 weeks ago

    Palm Desert, United States Milan Institute Full time

    Are you an experienced dental professional looking to make a significant impact on the next generation of dental assistants? If so, we have an exciting opportunity for you to join our team as a Dental Assistant Instructor at Milan Institute. As a Dental Assistant Instructor, you will provide instruction, guidance, and mentorship to our students enrolled in...

  • Administrative Assistant

    1 week ago

    West Palm Beach, United States South University Full time

    This position will provide administrative support to a given department or multiple departments. Incumbent must assure that the South University philosophy: quality services to clients; development, growth, involvement, and recognition of employees; Administrative Assistant, Administrative, Assistant, Education, Skills

  • IT Administrative Assistant

    4 weeks ago

    West Palm Beach, United States Vets Hired Full time

    About the job IT Administrative Assistant Position Description: The IT Administrative Assistant is responsible for supporting the smooth operation of the IT Department. This position combines administrative responsibilities with basic technical knowledge, enabling the individual to provide essential support to the IT team and other staff. The IT...