Clinical Administrative Assistant

4 weeks ago


Joliet, United States University of St Francis, IL Full time

Job Title Clinical Administrative Assistant - PA Program - Part-time Position Number 004917-00 Department Physician Assistant Studies - Albuquerque NM campus Job Grade 6 Position Summary

The Part-time Clinical Administrative Assistant will provide administrative support to the Clinical Placement Coordinator - PA Program, the Clinical Coordinator, and the Program Director.

Essential Duties & Responsibilities

* Provide administrative support for the PA Program Director, Clinical Placement Coordinator, and PA Program Administrative Assistant to include but no limited to:
* Secretarial support
* Assist in maintenance of clinical databases, i.e., Typhon, CASPA, Access
* Process and prepare student clinical rotation paperwork for faculty review.
* EOR Exam Scores and Final Grades
* Typhon Logged Hours
* Assessment of Preceptors and Clinical Learning Sites
* Faculty Site Visit Evaluation of Students
* Annual Preceptor Curriculum Effectiveness Survey
* Annual surveys of USF graduates (employment, curriculum effectiveness survey)
* Additional documentation as requested by the program director
* Help maintain ARC-PA required documentation for accreditation.
* Front desk/ phone coverage when needed.
* Perform other secretarial support functions as required.
* Assist in training and cross-training of administrative assistants.
* Participate in and promote a culture of continuing quality improvement

Minimum Requirements

* High school diploma or GED
* Computer proficiency in Microsoft Word, Microsoft Access, and Excel
* Demonstrate communication skills and ability to relate to the general public, students and faculty in a tactful and courteous manner.
* Willingness to support the Catholic and Franciscan values of the University.
* Ability to perform the physical requirements of the position

Preferred Requirements

* Experience and proficiency in Banner, CASPA
* Bachelor degree

Hours/Shift/Work Schedule

Part-time, 20 hours/week

Physical Requirements of Position

Work is performed in an office setting with minimal exposure to health or safety hazards. Substantial time is spent working on a computer. This is sedentary work that requires the following physical activities: sitting, walking, bending, stooping, finger dexterity, repetitive motions, talking, hearing and visual acuity.

Posting Detail Information

Posting Number FP0646-16 Open Date 06/27/2023 Close Date Open Until Filled Yes



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