Executive Team Assistant

4 weeks ago

Hunt Valley, United States UBS Full time

Your role

Are you a skilled multitasker? Are you organized with an eye for detail? Do you know how to make sure things run smoothly? We're looking for someone like you who can:

* provide high quality administrative support to executive team across Sales & Development including coordinating daily scheduling and arranging meetings with senior-level managers
* monitor Team email inboxes which may include responding to emails as appropriate, tracking all follow-up of emails and responses and ensuring all important emails and administrative matters are addressed
* maintain travel itineraries, prepare expense reports, and manage reimbursement process
* provide in office support for Weehawken based team including professionally answering phone calls, field messages and direct general inquiries to the appropriate managers on the team
* organize logistics for training sessions, off-site meetings, and workshops, coordinating locations, attendees, materials and communication
* partner on key tasks related to building a new team with a focus on efficiency, organization, and positive employee experience including onboarding new employees/contractors, managing entitlement process, desk locations, and equipment set-up

Join us

At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we're more than ourselves. Ready to be part of #teamUBS and make an impact?

Your expertise

* professional and flexible with a positive attitude and the ability to adapt support level to needs and style of the individual managers on the team
* strong communication skills to manage internal and external clients and individuals at all levels
* excellent organizational skills with ability to prioritize responsibilities, identify problems and seek solutions
* high level of accuracy and strong attention to detail
* proactive, able to work independently to ensure all tasks are completed in a timely and orderly manner
* strong knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook), videoconferencing/virtual collaboration platforms (e.g., Skype, Microsoft Teams)
* volunteers willingly to assist others, or assist as requested, based upon workload

About us

UBS is the world's largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..

We have a presence in all major financial centers in more than 50 countries.

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