Executive Administrative Assistant

3 weeks ago

Hunt Valley, United States PDP Group An Amynta Company Full time
Job DescriptionJob Description

We’re thrilled that you are interested in joining us here at the Amynta Group

The Executive Administrative Assistant is responsible for providing a paraprofessional level of support to executive personnel. This is an on-site position.

  • Provide requested assistance to Vice President and President when necessary (expense reports, travel and meetings).
  • Provide general administrative support – maintaining general phone line/voicemail box, welcoming guests and getting them checked in and to their host, assisting fellow employees with questions/concerns or directing them to appropriate party.
  • Maintain social media pages (i.e. checking Facebook and Twitter for messages, updating the pages, when necessary, etc.)
  • Create, edit, finalize PowerPoint presentations for all departments – Corporate, Title
  • Assist in the research, creation, and finalization of all RFPs.
  • Plan, research, organize and execute all company/department-wide events, including but not limited to charitable and morale/incentive-building events.
  • Create all internal, company-wide promotional materials using graphic design software (email announcements, posters, directional signage, etc.)
  • Create/purchase any external marketing material (flyers, cut sheets, branded marketing items, etc.)
  • Maintain an open and professional line of communication with all executive staff.
  • Research, plan, and purchase all conference-related goods for Title and Brokerage teams – promotional materials, booth space, booth shipping, accommodations, etc.
  • Maintain conference room scheduling, including the coordination of luncheon meetings when necessary.
  • Manage the MTA Bus Pass Program for PDP employees (monthly duty)
  • Assist with the Attendance Policy– collecting weekly reports, maintaining the master sheet, and communicating issues to the HRBP and other HR duties.
  • Manage the IT Employee Badging System (ProWatch) – owning the badge PC, creating new hire and employee badges, completing terminations, etc.
  • Assist in managing orientation/on-boarding by welcoming new hires, creating badges, and giving all Security and HR presentations.

The Amynta Group (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of any ground of discrimination protected by applicable human rights legislation. The information collected is solely used to determine suitability for employment, verify identity and maintain employment statistics on applicants.

Applicants with disabilities may be entitled to reasonable accommodation throughout the recruitment process in accordance with applicable human rights and accessibility legislation. A reasonable accommodation is an adjustment to processes, procedures, methods of conveying information and/or the physical environment, which may include the provision of additional support, in order to remove barriers a candidate may face during recruitment such that each candidate has an equal employment opportunity. The Company will accommodate a candidate to the point of undue hardship. Please inform the Company's personnel representative if you require any accommodation in the application process.

Company DescriptionThe Amynta Group is the parent company of our Company. Located in Hunt Valley MD (The PDP Group). We are a Title Service company, and we service automobile title for our clients (financial institutions that assist with financing automobiles for retail sales).Company DescriptionThe Amynta Group is the parent company of our Company. Located in Hunt Valley MD (The PDP Group). We are a Title Service company, and we service automobile title for our clients (financial institutions that assist with financing automobiles for retail sales).

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