Project Assistant

1 day ago


Boise, United States Exyte Full time
Discover your exciting role

The Project Assistant (Technical Project Support) will play a vital role in maximizing the productivity of an active project by providing technical project assistance and coordination. As a highly collaborative and flexible person, you will be assigned to a functional project leader in the engineering, procurement & construction project team. The role requires on-site presence at our Boise office and will be assigned to one of our functional areas, such as Engineering, Procurement, Construction, Environmental Health & Safety, Quality, Commercial, Project Controls, Scheduling, or Project Management depending on your skills/experience/interests.

This entry level position offers a unique opportunity to gain valuable career experience while being exposed to various functional areas within the company. This exposure will help you decide if you want to grow within the assigned functional area or explore other areas within Exyte.

Explore your tasks and responsibilities

  • Create PowerPoint Presentations: Develop and design presentations to effectively communicate project updates and information.
  • Data Collection & Validation: Collect, organize, and validate project data, ensuring accuracy and completeness.
  • Spreadsheet Management: Create and manage spreadsheets to track project progress and financials, including detailed work packages.
  • Communication & Coordination: Follow up with key personnel to advance processes and business objectives. Respond to general inquiries and draft communications for approval.
  • Tracking & Reporting: Update and maintain business-related trackers. Expedite and consolidate scheduling for weekly and monthly internal and external reports.
  • Scheduling & Meetings: Schedule meetings, coordinate logistics, and manage calendar invites.
  • Action Administration: Communicate, follow up, and administer department action items as required.
  • Support Scheduling: Assist the Lead Scheduler with Primavera 6 (Scheduling Tool) P6 and design package and procurement strategy (DPPS) data entry and maintain progress information in technical monitoring system (TMS).
  • Liaison Role: Act as a department liaison/coordinator, ensuring effective communication between various stakeholders.
  • Workbook Creation: Create detailed Excel workbooks for each project work package, including data such as cost estimates, budgets, client funding authorizations, subcontracts, and invoices. Ensure all data is accurately populated and validated under the supervision of the project cost control manager.
  • Data Management: Maintain and update workbook tabs with data from various project sources according to a predefined weekly reporting schedule. Save workbooks to the project SharePoint site for stakeholder coordination.

Show your expertise

Minimum Required:

  • Education: Bachelor's degree in Business Administration, Project Management, Engineering, Construction, Data Analytics, or a related field.
  • Advanced Microsoft Excel, PowerPoint, and Word skills required.
  • Data Analysis experience
  • Data Management: Proven ability to collect, organize, and validate project data from multiple sources and produce accurate reporting according to a fixed schedule.
  • Technical Proficiency: Proficiency in Microsoft Office applications, with a special emphasis on Outlook, Excel, PowerPoint, and Word. Experience with project management software, such as Jira, is a plus.
  • Organizational Skills: Strong organizational abilities, including the capability to handle multiple deliverables simultaneously.
  • Communication Skills: Excellent written, verbal, and listening communication skills. Ability to work effectively with diverse team members and stakeholders.
  • Detail-Oriented: Keen attention to detail and strong problem-solving skills.
  • Customer Service: Experience in providing excellent customer service and maintaining positive relationships with stakeholders.
  • Flexibility: Adaptability to changing project needs and priorities.
  • Self-Motivation: Ability to work independently, stay motivated, and learn quickly

Preferred:
  • Exposure/experience with technical support or project assistant responsibilities, preferably within the construction or engineering industry.
  • Experience using Jira software preferred.
  • Power-BI skills preferred

  • Project Assistant

    1 day ago


    Boise, United States Exyte Group Full time

    Discover your exciting role The Project Assistant (Technical Project Support) will play a vital role in maximizing the productivity of an active project by providing technical project assistance and coordination. As a highly collaborative and flexible person, you will be assigned to a functional project leader in the engineering, procurement & construction...

  • Project Assistant

    1 day ago


    Boise, United States Exyte Group Full time

    Discover your exciting role The Project Assistant (Technical Project Support) will play a vital role in maximizing the productivity of an active project by providing technical project assistance and coordination. As a highly collaborative and flexible person, you will be assigned to a functional project leader in the engineering, procurement & construction...

  • Project Assistant

    1 day ago


    Boise, United States Exyte Full time

    Discover your exciting roleThe Project Assistant (Technical Project Support) will play a vital role in maximizing the productivity of an active project by providing technical project assistance and coordination. As a highly collaborative and flexible person, you will be assigned to a functional project leader in the engineering, procurement & construction...

  • Project Engineer

    1 month ago


    Boise, United States Exyte Central Europe GmbH Full time

    Project Engineer - TFS Project Management Boise Job ID: 17718 Your vision is ambitious. Just like ours. Our people are our success. As one of us, you will contribute to engineering excellence for the high-tech markets of the future, including semiconductors,...


  • Boise, Idaho, United States Pacific Northwest National Laboratory Full time

    Job SummaryWe are seeking a highly skilled Senior Technical Project Manager to join our team at Pacific Northwest National Laboratory. As a key member of our organization, you will be responsible for leading strategic initiatives and managing complex projects to drive business growth and innovation.Key ResponsibilitiesManage large projects with significant...


  • Boise, Idaho, United States Prusik Construction LLC Full time

    Job Summary:Prusik Construction LLC is seeking a skilled and experienced Project Superintendent to oversee the successful execution of commercial construction projects.The ideal candidate will possess a strong background in construction management, excellent communication skills, and the ability to work effectively in a team environment.Key...


  • Boise, United States Jobot Full time

    Job DescriptionJob DescriptionThis Jobot Job is hosted by: Bryna RabinAre you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.Salary: $120,000 - $150,000 per yearA bit about us:We are a growing, family-owned, heavy civil construction company that has immediate openings for an experienced heavy civil construction...


  • Boise, United States The Layton Companies, Inc. Full time

    Headquartered in Salt Lake City and supported by 12 offices nationally, at Layton we're builders and we're family! Through delivering predictable outcomes, we've been inspiring confidence in our customers since 1953. We know that behind every project are the highly skilled people making it happen every day, which makes investing in hiring, developing, and...


  • Boise, United States J.R. Simplot Full time

    The J.R. Simplot Company is a diverse, privately held global food and agriculture company headquartered in Boise, Idaho. We are a true farm-to-table company with an integrated portfolio including food processing and food brands, phosphate mining, fertilizer manufacturing, farming, ranching and cattle production, and other enterprises related to...


  • Boise, United States Teamware Solutions INC Full time

    Job Role: Idaho - AOC - Cybersecurity Program Manager Location: 451 W State St Boise, ID Job Type: Hybrid (3 days/week onsite & 2days/week remote) SHORT DESCRIPTION: ● The Cybersecurity Program Manager is responsible for ensuring the CISO’s strategy for protecting the Idaho Judiciary’s networks, systems, and applications are...


  • Boise, United States KPFF Consulting Engineers Full time

    Job Description We are seeking an accomplished Structural Engineering Project Manager to join our team in Boise,Idaho. This role is ideal for an experienced professional with a strong background in managing complex structural engineering projects. As a Structural Engineering Project Manager, you will oversee the planning, design, and execution of large-scale...


  • Boise, Idaho, United States Beacon Hill Staffing Group Full time

    Job SummaryWe are seeking a highly skilled Agile Project Coordinator to join our team at Beacon Hill Staffing Group. As a key member of our team, you will be responsible for guiding and coaching teams on Agile/Scrum practices, providing support to the Product Owner and Development Team, and leading by example.Key ResponsibilitiesUnderstand Agile values and...


  • Boise, United States Ardurra Group, LLC Full time

    Ardurra is seeking a Municipal Client Services Manager/Project Manager to join our team in Boise, ID, Spokane, WA, Coeur d'Alene, ID, or Wenatchee. WA! *Must be a Licensed Professional Engineer*Primary Function Ardurra is looking for a Municipal Client Services Manager/Project Manager for our growing municipal/Public Works group. In this key role, you will...


  • Boise, United States Ardurra Group, LLC Full time

    Ardurra is seeking a Municipal Client Services Manager/Project Manager to join our team in Boise, ID, Spokane, WA, Coeur d’Alene, ID, or Wenatchee. WA! *Must be a Licensed Professional Engineer* Primary Function  Ardurra is looking for a Municipal Client Services Manager/Project Manager for our growing municipal/Public Works group. In this key role,...


  • Boise, United States Emcor Inc Full time

    Who We Are Shambaugh & Son L.P., a wholly-owned indirect subsidiary of EMCOR Group, Inc., is a customer-driven, single-source, self-performing construction/engineering firm. We specialize in the Design-Build method of construction resulting in fast-track delivery of the project improvements to our customers. We are one of the largest specialty contractors...

  • Executive Assistant

    3 weeks ago


    Boise, United States Idaho Gastroenterology Associates Full time

    Job Description: Executive AssistantREPORTS TO: Executive Director and the CEO/President of the Board of Directors GENERAL DESCRIPTION: The Executive Assistant provides high-level administrative support to the IGA senior executives, managing a wide range of tasks to ensure the smooth operation of the executive office. Responsibilities include managing...


  • Boise, United States The Pacific Companies Full time

    Named as a national, "Top 10" Affordable Housing Developer by Affordable Housing Finance Magazine, The Pacific Companies is a catalyst for growth, deploying comprehensive real estate development capabilities and shaping neighborhoods. With communities across the US facing a shortage of quality housing, The Pacific Companies is seeking ambitious, productive,...


  • Boise, United States GUERDON, LLC Full time

    About Guerdon LLC:Guerdon LLC is the leading manufacturer of large-scale construction projects in wood-framed, multi-family, industrial workforce housing, and light commercial modular construction industry throughout the Western US and Canada. Guerdon's strength lies in multi-family / multi-story apartments and hotels built to current codes for the specific...


  • Boise, United States Jobot Full time

    Job DescriptionJob DescriptionTop ENR GC adding an Assistant Superintendent to their growing team. Student Housing/Multi Family projects locally!This Jobot Job is hosted by: Jennifer SmithAre you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.Salary: $75,000 - $120,000 per yearA bit about us:Constructing with Integrity...


  • Boise, United States Dexian Full time

    Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core...